Firearms Registration Clerk (SR-12)

County Of Maui•Maui County (various), HI

About The Position

Reviews, verifies, and processes applications for permits to acquire firearms and for firearm registration. Conducts applicant background checks, examines supporting documents and records, maintains centralized files and records, and performs related duties. This role involves responsible clerical work associated with issuing firearms permits and registering firearms, including firearms brought in from out of state. The clerk assists applicants with forms, reviews applications and personal histories for statutory grounds for rejection, conducts background checks using manual and computerized records, and contacts law enforcement, courts, and other agencies for information relevant to eligibility. The clerk photographs and fingerprints applicants and, after final approval by authorized personnel, determines eligibility and issues permits to those who meet legal and procedural requirements. The position also supports law enforcement by verifying firearm registration and permit information; registers and inspects firearms; checks departmental, state, and federal systems for ownership history, wanted persons, and stolen firearms; and sends notices concerning revocations or permit denials. Additional work includes maintaining records and preparing reports, handling firearms safely, potentially performing other police-records clerical duties, and potentially testifying in court. Appointment may be made at any rate from SR-12C ($3,748 per month) to SR-12E ($4,054 per month), based on funding, qualifications, and other relevant factors.

Requirements

Education and experience substantially equivalent to graduation from high school and two years of clerical experience, including one year demonstrating familiarity with laws, rules, and procedures governing the purchase and possession of firearms.
Must be legally qualified to carry and/or possess firearms or ammunition under state and federal law.
Knowledge of standard office machines and equipment, personal computers, peripheral equipment, and software applications.
Knowledge of office practices and procedures, police records, and filing methods and systems.
Knowledge of laws, rules, and procedures governing the sale, purchase, importation, and possession of firearms.
Knowledge of firearm mechanisms, manufacturers' weapon-marking systems and serial-number locations, firearm-handling safety procedures, and departmental rules and regulations.
Ability to understand and apply applicable laws, rules, and procedures.
Ability to clear, handle, and safely manage various types of firearms.
Ability to operate a personal computer using a variety of software applications and maintain manual and computerized records and files.
Ability to give and follow oral and written instructions and deal tactfully and effectively with the general public.
Must meet the health and physical condition standards required to perform the essential functions of the position, with or without reasonable accommodations.
Applicants required to undergo pre-employment/post-offer drug screening must pass the test as a condition of employment.

Responsibilities

Assist applicants in completing required forms and review applications and personal histories for statutory grounds for rejection.
Conduct background checks using computerized and manual files and records; obtain relevant information from law enforcement, criminal justice agencies, courts, and other agencies.
Photograph and fingerprint applicants.
Determine eligibility and issue permits to applicants who meet legal and procedural requirements, following final approval by authorized personnel.
Provide police officers and law enforcement agencies with verifications of firearm registration, permits to acquire, and serial numbers.
Alert the appropriate federal agency to frequent firearm purchases by naturalized citizens or suspicious sales by dealers.
Register firearms, including firearms brought in from out of state, and inspect them to verify type, model, caliber, serial number, and other information.
Check departmental, state, and federal computerized systems to verify firearm ownership history and identify wanted persons or stolen firearms.
Send revocation notices to registered owners who fail to meet legal and procedural requirements or have a felony conviction.
Send notices to individuals denied permits, stating the reasons for denial and requirements concerning any other firearms or ammunition they possess.
Maintain familiarity with the working mechanisms of various types of firearms.
Maintain records and files relating to permits, dealers' licenses, applications, firearms, and registered owners; prepare required reports.
Perform other clerical duties involving police records and reports as assigned.
May testify in court.