Financial Services Analyst - 55000726

State of Florida•Tallahassee, FL

6d•Onsite

About The Position

The Financial Services Analyst works in the Florida Department of Transportation’s Disbursement Operations Office, Contract Payments section. The position audits and processes complex contractual payments, using statewide and agency-specific accounting systems. Work includes reviewing contract payment requests and electronic invoices for accuracy, completeness, and compliance with contract terms, Florida statutes and administrative rules, agency policies and procedures, and generally accepted accounting principles. The analyst maintains contract records and payment ledgers, reconciles them with accounting and encumbrance records, prepares adjustments, monitors vouchers through payment, and investigates payment discrepancies and inquiries. The position also analyzes reports on invoice compliance, errors, late or rejected invoices, interest payments, and carry-forward encumbrances; supports fiscal year-end activities; and coordinates contract funds management and contract close-outs. The analyst works with project managers, consultants, vendors, employees, audit staff, and the Comptroller’s Office, and may provide training and payment information to agency customers. This is a full-time Career Service position based at FDOT’s Disbursement Operations Office in Tallahassee, Florida. The advertised annual salary is $61,033.18. Candidates must be U.S. citizens or lawfully authorized to work in the United States; visa sponsorship is unavailable.

Requirements

Four years of professional business work experience plus one year of accounting experience; a bachelor’s degree from an accredited college or university may substitute for the required professional work experience, in addition to the one year of accounting experience.
Knowledge of contract terminology and statutory regulations.
Knowledge of accounting principles, practices, and procedures.
Knowledge of Microsoft Word and Excel.
Auditing skills and a high level of attention to detail.
Customer service skills.
Ability to follow oral and written instructions and establish and maintain working relationships with customers.
Ability to work in a team environment with shared tasks and provide on-the-job training on accounts payable auditing, processing, and systems.
Ability to analyze, evaluate, and test accounts payable systems and recommend process and system improvements.
Ability to create and maintain spreadsheets that track and graph data and produce professional-quality reports.
Ability to document accounts payable practices in written electronic reports and procedures.
Ability to analyze transactions, reconcile accounting records, and use problem-solving techniques.
Ability to work independently and prioritize assignments to meet deadlines.
Must be a U.S. citizen or lawfully authorized alien worker; visa sponsorship is not available.

Responsibilities

Audit and process complex contract payments, reviewing payment requests for accuracy, completeness, and compliance with applicable contract terms, laws, regulations, policies, procedures, and accounting principles.
Audit electronic contract invoices and new contracts processed through the Contract Invoice Transmittal System (CITS) for mathematical accuracy and compliance.
Audit invoices for state fuel-card purchases in accordance with contract terms.
Maintain contract and supporting-document records and update payment ledgers.
Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balances and prepare and record necessary adjusting entries.
Analyze and monitor vouchers throughout the payment process, and follow up on corrections and timely resubmission of vouchers rejected by the Department of Financial Services.
Analyze management reports on invoice compliance, late or rejected invoices, and interest payments; investigate errors and prepare detailed analyses.
Reconcile discrepancies between the Department’s payment records and Department of Financial Services records and process required adjustments.
Analyze quarterly carry-forward encumbrances and assist with fiscal year-end transactions and related activities.
Process canceled checks, budget restorations, and requests for duplicate payments.
Resolve contract and invoice issues or discrepancies with project managers.
Assist project managers and consultants with agency invoicing procedures and invoice formats.
Provide project managers with requested contract payment information using Department financial reporting resources.
Research and resolve payment inquiries from vendors and employees, communicate results by email or telephone, identify recurring issues, and report statistical results to management.
Review contract payment processes and assess internal controls, operational timeliness and accuracy, and compliance with applicable requirements.
Coordinate Contract Funds Management activities, update contract statuses, verify approved fund encumbrances and contract information, and research and correct problems.
Reconcile contracts for close-out and provide the Contract Office with a written account of discrepancies and contractual findings.