FINANCIAL SERVICES ANALYST - 55000726

State of Florida•TALLAHASSEE, FL

7d•Onsite

About The Position

The Financial Services Analyst works in the Florida Department of Transportation’s Disbursement Operations Office, Contract Payments section. The position audits complex contractual payments and enters them using statewide and agency-specific accounting systems. It reviews payment requests and invoices for accuracy, completeness, and compliance with contract terms, statutes, administrative rules, policies, procedures, and accounting principles; maintains contract payment records and ledgers; and reconciles accounting balances and discrepancies. The analyst monitors vouchers through the payment process, analyzes compliance and error reports, supports fiscal year-end activities, resolves payment and invoice issues with project managers, vendors, and employees, and communicates findings. The role also coordinates Contract Funds Management activities, verifies encumbrances and contract information, and reconciles contracts for close-out. The position is based at the FDOT Disbursement Operations Office in Tallahassee, Florida.

Requirements

Four years of professional business work experience plus one year of accounting experience; a bachelor’s degree from an accredited college or university may substitute for the required professional work experience, in addition to the one year of accounting experience.
Knowledge of contract terminology and statutory regulations.
Knowledge of accounting principles, practices, and procedures.
Knowledge of Microsoft Word and Excel.
Skill in auditing, attention to detail, and customer service.
Ability to follow oral and written instructions and establish and maintain working relationships with customers.
Ability to work in a team environment with shared tasks and provide on-the-job training in accounts payable auditing, processing, and systems.
Ability to analyze, evaluate, and test accounts payable systems and recommend process and system improvements.
Ability to create and maintain spreadsheets that track and graph data and produce professional-quality reports.
Ability to document accounts payable practices in written electronic reports and procedures.
Ability to analyze transactions, reconcile accounting records, and use problem-solving techniques.
Ability to work independently and prioritize assignments to meet deadlines.
Must be a U.S. citizen or lawfully authorized alien worker; visa sponsorship is not available.

Responsibilities

Audit and process complex contract payments, reviewing requests for accuracy, completeness, and compliance with contract terms, Florida statutes and administrative rules, directives, policies, procedures, and generally accepted accounting principles.
Audit electronic contract invoices and new contracts processed in the Contract Invoice Transmittal System (CITS) for mathematical accuracy and compliance.
Audit invoices for state fuel-card purchases in accordance with contract terms.
Maintain contract and supporting-document records, update payment ledgers, reconcile ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balances, and prepare and record adjusting entries.
Analyze and monitor vouchers throughout the payment process and follow up on corrections and timely resubmission of vouchers rejected by the Department of Financial Services.
Analyze reports on invoice compliance, late or rejected invoices, and interest payments; investigate errors through transaction reviews and discussions with audit staff and the Comptroller’s Office.
Reconcile discrepancies between Department records and Department of Financial Services records and process required adjustments.
Analyze quarterly carry-forward encumbrances and assist with fiscal year-end transactions and other year-end activities, including identifying errors and corrective actions.
Process canceled checks, budget restorations, and requests for duplicate payments.
Resolve contract and invoice issues with project managers; assist and train project managers and consultants on invoicing procedures and formats; and provide contract payment information using Department financial reporting resources.
Research and resolve payment inquiries from vendors and employees, communicate results by email and telephone, and report recurring issues and statistical results to management.
Review contract payment processes and assess internal controls, operational efficiency, timeliness, accuracy, and compliance.
Coordinate Contract Funds Management activities by updating contract status, verifying approved fund encumbrances and contract information, researching problems, and taking corrective action.
Reconcile contracts for close-out and provide the Contract Office with written details of discrepancies and contractual findings.