Financial Operations Coordinator
About The Position
The Financial Operations Coordinator performs advanced accounts payable, cash management, procurement support, and financial operations activities for the University. This position is responsible for processing payments, managing cash receipts and reconciliations, maintaining vendor records, supporting purchasing card administration, assisting with tax reporting, and ensuring compliance with University policies and regulations. The APA serves as a key resource for students, faculty, staff, and vendors by providing excellent customer service, resolving financial discrepancies, supporting audits, and contributing to process improvements and financial system modernization initiatives.
Requirements
- Bachelor's degree, with preference in Accounting, Finance, Business Administration, or related field.
- Three (3) years of progressively responsible experience in accounts payable, cash management, accounting, finance, or related financial operations.
- Knowledge of accounts payable, cash handling, and financial controls.
- Understanding of procurement, payment processing, and compliance requirements.
- Strong analytical, organizational, and problem-solving skills.
- Excellent customer service and communication abilities.
- Proficiency with Microsoft Office, particularly Excel.
- Ability to maintain confidentiality, exercise sound judgment, and learn financial management systems.
Nice To Haves
- Master's degree in Accounting, Finance, Business Administration, or related field.
- Higher education finance experience.
- Experience with Banner, Workday, Ellucian, PeopleSoft, or similar ERP systems.
- Experience with tax reporting, audit support, electronic payment processing, or purchasing card administration.
Responsibilities
- Process vendor payments, student refunds, reimbursements, cash receipts, deposits, and other financial transactions.
- Reconcile cash activity, maintain accurate records, and research discrepancies.
- Process payments through checks, ACH, and other approved methods.
- Maintain accounts payable documentation and support month-end and year-end activities.
- Review invoices, purchase orders, requisitions, and payment requests for accuracy and compliance.
- Establish and maintain vendor records, including tax documentation.
- Respond to vendor inquiries and resolve payment-related issues.
- Support procurement processes and electronic workflow initiatives.
- Administer purchasing card and credit card programs, including transaction reviews, reconciliations, and policy compliance.
- Assist with IRS Form 1099 reporting, tax compliance, and regulatory requirements.
- Maintain records supporting audits and financial reporting.
- Provide assistance to students, faculty, staff, and vendors regarding payments, accounts payable, and financial procedures.
- Research and resolve transaction issues and account discrepancies.
- Serve as a resource for University financial policies and processes.
- Prepare reconciliations, reports, and audit documentation.
- Assist internal and external auditors with requested information.
- Support implementation of financial systems, process improvements, and paperless workflows.
- Develop and maintain procedures and training materials as needed.
Benefits
- Medical, Dental, and Vision Insurance
- Paid Time Off (PTO)
- Paid Parental Leave
- Paid Family and Medical Leave
- 403(b) Retirement Plan with a 5.5% employer contribution
- Tuition Remission (after a qualifying period of employment)
- 18 Paid Holidays Annually
- Cell Phone Plan Discounts
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
