Program Coordinator – Financial Operations

Blueprint Technologies•New York, NY

19h•$31 - $34•Onsite

About The Position

This role serves as a key operational and program management partner supporting global, cross-functional initiatives. It sits at the intersection of financial operations, project execution, and strategic coordination, with a strong emphasis on procurement processes, AI/innovation workstreams, and executive-level reporting. The individual will help drive operational excellence by ensuring seamless execution across multiple stakeholders, vendors, and regions in a fast-paced, global environment.

Requirements

8–10+ years of experience in program/project management, operations, or PMO roles
Strong experience managing complex, multi-stakeholder initiatives with structured governance and tracking
5+ years of experience in financial operations, including PO/SOW management, budget tracking, and vendor coordination
Demonstrated ability to operate effectively in fast-paced, ambiguous environments
Strong stakeholder management skills, with experience engaging senior leadership
High attention to detail with the ability to manage multiple priorities simultaneously
Data-driven mindset with experience building reports, dashboards, and trackers
Excellent written and verbal communication skills

Nice To Haves

Experience supporting AI, innovation, or digital transformation initiatives
Familiarity with enterprise tools such as Excel, Power BI, Teams, SharePoint, and project management platforms
Background in internal communications or content creation (e.g., newsletters, executive updates, videos)
Experience working in global organizations with cross-regional collaboration
Exposure to process improvement or automation initiatives

Responsibilities

Manage end-to-end purchase order (PO) and statement of work (SOW) processes, including vendor onboarding, approvals, tracking, and reconciliation
Partner closely with finance and procurement teams to ensure policy compliance and financial accuracy
Track budgets, spend, and forecasts across multiple projects and vendors
Maintain financial hygiene, including invoicing, accruals, cost tracking, and reporting
Support leadership with financial reporting, including budget status, variance analysis, and reallocations
Lead day-to-day execution of AI and innovation-focused initiatives (e.g., automation, accelerator programs, agent-based solutions)
Develop and maintain integrated project plans, timelines, milestones, risks, and dependencies
Monitor progress, identify risks, and ensure timely resolution of blockers
Support intake, prioritization, and tracking of initiatives across a dynamic portfolio
Produce reporting dashboards and executive-ready status updates
Act as a central coordination point across headquarters, regional teams, and external partners
Establish and manage operational rhythms (status meetings, working sessions, check-ins)
Ensure alignment across initiatives, timelines, and deliverables
Maintain a single source of truth for plans, trackers, and key documentation
Support governance processes, including approvals, reporting standards, and documentation
Coordinate and manage multiple external vendors (consulting, communications, events, technology partners)
Oversee delivery quality, timelines, and outputs across vendors
Support SOW development, onboarding, and performance tracking
Serve as liaison between internal stakeholders and third-party partners
Build and maintain dashboards and trackers for projects, financials, and resources
Provide clear, concise, executive-level insights on progress, risks, and outcomes
Identify and drive process improvements across financial workflows, project tracking, and reporting
Support implementation of new tools and automation solutions to enhance operational efficiency