Financial Manager

Arizona Department of Administration • Phoenix, AZ

5d • Hybrid

About The Position

The Financial Manager manages project cost accounting setup in Arizona’s Accounting System for projects in the five-year program, Local Projects, Transit, Aeronautics, and other applicable projects. The role directs financial operations by approving Project Master requests, overseeing weekly federal billing and Indirect Cost Allocation Plan billing, handling rejects, and resolving complex accounting errors. The position also serves as a key agency contact for compliance related to the Federal Highway Administration Payment Integrity Information Act Audit.

The position may offer remote work within Arizona, depending on department business needs and continued achievement of performance measures. Remote work is a management option and may be discontinued at the agency’s discretion.

The role requires driving or use of a vehicle as an essential job function. Employees driving on State business must maintain an appropriate valid driver’s license, complete required training, pass applicable driving-record checks, and maintain required liability insurance when using a personally owned vehicle. Newly hired State employees must successfully complete E-Verify.

Requirements

• Bachelor’s degree with a major in accounting from an accredited college or university, or a bachelor’s degree in a related field with at least 24 semester hours of accounting courses.
• Five years of professional experience in accounting, finance, or budgeting; qualifying combinations of experience, education, or training may be substituted.
• Knowledge of capital budgeting concepts and principles related to transportation, transit, aeronautics, and other projects.
• Knowledge of project planning, programming, and scheduling, including federal funding methodologies, regulations, and guidelines.
• Knowledge of federal and state laws, rules, regulations, and policies related to construction budgets and Federal-Aid revenues.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and detailed understanding of various funding types.
• Work management and leadership skills.
• Interpersonal skills for interactions with FHWA representatives, senior departmental staff, other organizations, and customers.
• Strong analytical skills for researching and resolving financial and technical data issues.
• Proficient written and verbal communication, critical thinking, and proficiency with Microsoft Excel, Word, and Access, and Google Workspace.
• Ability to train and develop a team in group or one-on-one settings and provide feedback.
• Ability to communicate complex information clearly and effectively, verbally and in writing.
• Ability to analyze and interpret contract and financial data and review large volumes of project documentation.
• Ability to meet deadlines, communicate in an organized and coherent manner, work quickly with detail and accuracy, adapt to changing priorities, and recommend improvements.
• For driving on State business: maintain a current, valid, class-appropriate driver’s license, complete required training, pass required license-record checks, and maintain an acceptable driving record; maintain required liability insurance when using a personally owned vehicle.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Manage the daily operations of the Project Accounting Team, directing, instructing, and advising team members to ensure compliance with federal and state regulations and accurate, timely completion of tasks.
• Resolve staff problems and answer questions.
• Conduct monthly one-on-one meetings and performance-measure reviews, evaluate team progress and performance, motivate the team, communicate results and potential issues, and train and develop employees.
• Review cost accounting documents for accuracy and approve non-federal requests.
• Ensure compliance with GAAP and applicable federal and state rules and regulations.
• Manage project cost accounting setup and approve Project Master requests.
• Oversee weekly federal billing and Indirect Cost Allocation Plan billing, and resolve billing rejects and complex accounting errors.
• Serve as a key agency contact for the Federal Highway Administration Payment Integrity Information Act Audit.

Benefits

• Sick leave
• Vacation and 10 paid holidays per year
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program)
• Health and dental insurance
• Retirement plan through mandatory participation in the Arizona State Retirement System (ASRS)
• Life insurance and long-term disability insurance
• Optional short-term disability insurance
• Optional deferred compensation plans
• Optional supplemental life insurance
• Potential full-time or part-time remote work schedule, subject to management discretion

What This Job Offers

• Job Type: Full-time
• Career Level: Manager