Financial Manager

Open Roles

4d•Remote

About The Position

Estateably is seeking a hands-on Financial Manager to execute core finance operations and provide reporting and analysis to support leadership decisions and planning. The role covers accounting, compliance, month-end close, tax filings, payroll, financial planning and analysis, and process improvement. It requires accuracy, discretion, independent work, and the ability to explain financial information clearly. The position also supports grant claims, serves as a finance contact for executives and staff, and works with HR on compensation budgeting and workforce planning. English proficiency (written and verbal) is required to support team members outside Quebec and in the United States.

Requirements

Degree in accounting.
At least 3 years of experience, including end-to-end payroll, month-end close, general ledger reconciliation, and accruals.
Experience preparing GST/QST returns.
Experience with budgeting, forecasting, and variance analysis.
Advanced Excel or Google Sheets skills, including financial modelling.
Experience with Sage Intacct, Stripe, AI tools, and payroll systems.
High accuracy and discretion when handling confidential information.
Clear written and verbal communication with executives and staff.
Ability to manage multiple priorities in a fast-paced, evolving environment.
English proficiency, written and verbal, to support team members outside Quebec and in the United States.

Responsibilities

Record business transactions and maintain accruals and adjustments, including payroll, vacation, and variable compensation.
Prepare monthly reconciliations, payroll journal entries, and payroll-to-general-ledger reconciliations.
Reconcile benefits and group insurance invoices and allocate costs by department.
Prepare tax returns and supporting documents, including GST/QST returns.
Support month-, quarter-, and year-end closings, external audits, and due diligence requests.
Ensure financial activities comply with regulatory requirements and internal controls; document and file invoices, contracts, and other records.
Prepare, process, and submit payroll for all cycles and jurisdictions accurately and on schedule.
Calculate and process variable pay, including commissions and retroactive payments; manage statutory remittances, year-end filings, and government reporting.
Administer the payroll system and manage the provider relationship; answer employee payroll questions discreetly and maintain audit-ready documentation.
Prepare monthly, quarterly, annual, and ad hoc financial reports for senior management and stakeholders.
Support budgeting, forecasting, and long-term financial planning; monitor budget performance and recommend adjustments.
Analyze variances between actuals and budgets or forecasts and provide recommendations.
Build financial models and analyses to identify trends, key drivers, and projected results; assess the financial impact of proposed initiatives.
Produce regular payroll cost reports for the executive team and work with HR on annual compensation budgeting and workforce planning costs.
Support preparation of grant claims, including CanExport, PSCE, and IRAP.
Serve as a main point of contact for finance questions from executives and staff.
Identify and implement improvements to accounting, reporting, and payroll processes; automate manual reporting and make reports useful for decision-making.