Financial Coordinator

University of Wisconsin Stout•Madison, WI

20h•Hybrid

About The Position

The Financial Coordinator is a full-time, salaried, exempt academic staff position in the Universities of Wisconsin Office of Online & Professional Learning Resources (OPLR). Reporting to the Director of Business Services, the position supports program financial management by handling complex financial transactions, coordinating purchasing, reconciling transactions, maintaining financial records, and providing customer service to staff and external stakeholders. The role includes working with Workday and/or ShopUW+ and collaborating with employees, the Universities of Wisconsin System Administration Financial & Administration Office, and external vendors. OPLR supports the Universities of Wisconsin Administration and all 13 UW universities in online and continuing education, teaching, learning, and workforce skills training and resources. The position is based at 780 Regent Street in Madison, Wisconsin. Telecommuting or hybrid options may be available, with an expectation of working in the office at least two days per month; additional in-office presence may be requested based on business needs. Residency in or relocation to Wisconsin is required. Telecommuting agreements may change.

Requirements

Associate degree in business administration, finance, accounting, or a related field, or three years of prior fiscal, administrative, or operational experience.

Nice To Haves

Excellent organizational, communication, and customer service skills.
Intermediate Excel skills.
Knowledge of University and State of Wisconsin financial, purchasing, and budget policies.
Strong analytical and problem-solving skills, with the ability to research and resolve issues in a timely manner.
Ability to work independently, be self-motivated, and learn and pursue process improvements.

Responsibilities

Serve as an authorized procurement and purchasing coordinator for OPLR, conduct pre-audit duties, and process contract requests and invoices through Workday and/or ShopUW+.
Reconcile daily accounts receivable and payable transactions and resolve discrepancies.
Communicate and explain purchasing, travel, employee expense reporting, and transactional accounting concepts and practices to individuals throughout the unit.
Organize and facilitate the annual fiscal year-end accounting close process.
Collaborate with employees, the UWSA Financial & Administration Office, and external vendors to interpret and resolve expenditure and revenue transactions.
Enter, review, and reconcile budget data in the budget system.
Assist with contracted services agreements.
Perform other duties as assigned.