Financial Coordinator

Universities of Wisconsin•Madison, WI

1d•$50,000 - $59,300•Hybrid

About The Position

Reporting to the Director of Business Services, the Financial Coordinator provides complex financial transaction support, coordinates purchasing, reconciles transactions, maintains program financial records, and delivers customer service to staff and external stakeholders in support of financial management for the Universities of Wisconsin Office of Online & Professional Learning Resources (OPLR). OPLR supports the Universities of Wisconsin Administration and all 13 UW universities in online and continuing education, teaching, learning, and workforce skills training and resources. It partners with the universities to develop and deliver online semester- and competency-based degrees, certificates, courses, and other credentials for adult and professional learners. This is a full-time, salaried, exempt academic staff position. The office is located at 780 Regent Street in Madison, Wisconsin. Telecommuting or hybrid arrangements may be available, with a minimum in-office expectation of two days per month; additional in-office attendance may be requested based on business needs. Residency in or relocation to Wisconsin is required, and telecommuting agreements may change.

Requirements

Associate degree in business administration, finance, accounting, or a related field, or three years of prior fiscal, administrative, or operational experience.

Nice To Haves

Excellent organizational, communication, and customer service skills.
Intermediate Excel skills.
Knowledge of University and State of Wisconsin financial, purchasing, and budget policies.
Strong analytical and problem-solving skills, including the ability to research and resolve issues in a timely manner.
Ability to work independently, be self-motivated, and learn and pursue process improvements.

Responsibilities

Serve as an authorized OPLR procurement and purchasing coordinator, conduct pre-audit duties, and process contract requests and invoices through Workday and/or ShopUW+.
Reconcile daily accounts receivable and payable transactions and resolve discrepancies.
Explain purchasing, travel, employee expense reporting, and transactional accounting concepts and practices to individuals throughout the unit.
Organize and facilitate the annual fiscal year-end accounting close process.
Collaborate with employees, the UWSA Financial & Administration Office, and external vendors to interpret and resolve expenditure and revenue transactions.
Enter, review, and reconcile budget data in the budget system.
Assist with contracted services agreements.
Perform other duties as assigned.