Financial Assistant Housing Administrator

City of Pasadena • Pasadena, TX

1d

About The Position

The Financial Assistant Housing Administrator monitors, reviews, performs, and ensures the accuracy of financial transactions for the Pasadena Housing Office programs, which are federally funded through the U.S. Department of Housing and Urban Development (HUD). The position establishes and maintains complex, specialized reporting systems, primarily for the Section 8 Housing Choice Voucher Program, and develops procedures to track and monitor division financial and accounting transactions.

The role prepares and submits HUD reports, coordinates journal entries with the Finance Department, and provides monthly operating and finance reports to management. It also handles Housing Assistance Payments (HAP) to owners and tenant utility allowance payments; reviews and monitors budgets and financial accounts; tracks fraud recovery collections; conducts compliance reviews; and prepares financial records for federal and local audits. The position evaluates revenue targets and program performance to support financial availability and program stability.

The employee must maintain all necessary licenses, certifications, clearances, and job requirements, and follow the assigned schedule and the City's timekeeping and attendance policy. The City describes its full-time benefits as including medical insurance, access to an employee medical clinic and virtual visits at no charge, tuition reimbursement, a retirement contribution match, and vacation accrual based on years of service.

Requirements

• Bachelor's degree in Finance or Accounting.
• Obtain Certification in HCV Financial Management within one year of employment.
• Heavy MS Excel knowledge and experience.
• Proficiency in MS Word.
• Valid Texas Driver's License.

Nice To Haves

• Prior experience in HUD accounting and budgeting practices and/or knowledge of HUD rules and regulations pertaining to the Housing Choice Voucher Program.
• Two to five years of accounting experience.

Responsibilities

• Monitor, review, perform, and ensure the accuracy of financial transactions for Pasadena Housing Office programs.
• Establish and maintain complex, specialized reporting systems, primarily for the Section 8 Housing Choice Voucher Program.
• Develop and maintain methods and procedures to track and monitor division financial and accounting transactions.
• Review, prepare, and submit required HUD reports in a timely manner.
• Prepare and coordinate journal entries for Housing financial accounts with the Finance Department.
• Prepare and submit monthly operating and finance reports to management.
• Prepare and submit Housing Assistance Payments to owners and tenant utility allowance payments.
• Review, prepare, and monitor budgets and financial accounts, including annual Housing Assistance Payments, the annual program operating budget, Family Self-Sufficiency accounts, year-end financial statements, yearly and monthly VMS reports to HUD, unaudited and audited financial reports, monthly rental assistance payments and reports, portability accounts, and overpayment accounts.
• Monitor the collection and reporting of fraud recovery payments.
• Perform compliance reviews to ensure financial transactions are accurate.
• Prepare records and reports for federal and local financial audits.
• Conduct and evaluate revenue targets and program analysis to ensure financial availability and program stability.
• Maintain all required licenses, certifications, clearances, and job requirements without interruption.
• Work the assigned schedule and comply with the City's timekeeping and attendance policy.

Benefits

• Employee medical insurance, with employee-only coverage starting at $15 per month and the most expensive employee-and-family plan costing less than $350 per month.
• Access for employees and covered dependents over age five to the City's medical clinic at no charge.
• Free virtual visits with a medical professional for employees and covered dependents.
• College tuition reimbursement of up to $3,500 per year.
• Retirement contributions matched by the City at 200% of the employee contribution.
• Vacation accrual of two to six weeks per year, based on years of service.

What This Job Offers

• Job Type: Full-time