Financial Aid Fiscal & Operations Coordinator

Florida Atlantic University•Boca Raton, FL

3d•$62,000 - $64,272•Onsite

About The Position

The Financial Aid Fiscal & Operations Coordinator supports the mission of Florida Atlantic University’s Office of Student Financial Aid. The role oversees and monitors departmental fiscal operations, provides project management and operational leadership for Financial Aid events and initiatives, serves as a cross-functional liaison with university stakeholders, and performs other job-related duties as assigned. The coordinator leads fiscal, personnel, administrative, and operational functions; manages departmental calendars, meetings, events, and employee engagement initiatives; and develops and improves procedures and workflows. The role provides operational leadership for events, workshops, outreach initiatives, and special projects, including financial literacy, debt management, default prevention, scholarship resource workshops, High School Nights, fundraising, service awareness, and FAU Explore. The position handles departmental transactions and fiscal processes, including purchase requisitions, P-Card transactions, phone reconciliations, travel reimbursements, work orders, budget monitoring, and account reconciliations. It analyzes financial and operational data, investigates discrepancies, recommends improvements, coordinates human resources functions and timekeeping, assists with external scholarship processing, manages Earned Paid Adjustments and Return to Title IV processing, and maintains documentation for institutional and other audits. The position is based in Boca Raton, Florida. Work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional nights and weekends. Salary is $62,000–$64,272 annually. A master’s degree in an appropriate area of specialization, or a bachelor’s degree in an appropriate area of specialization plus two years of appropriate experience, is required.

Requirements

Master’s degree from an accredited institution in an appropriate area of specialization; or a bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.
Submit a resume and cover letter.
Final candidate must provide official, sealed transcripts and an original NACES evaluation, if applicable, before employment begins.
Selected candidates must successfully complete and pass required employment screenings before employment begins.

Responsibilities

Lead and coordinate fiscal, personnel, administrative, and operational functions for the Office of Student Financial Aid.
Manage departmental calendars, meetings, office events, employee engagement initiatives, communications, logistics, deadlines, and follow-up.
Develop, document, evaluate, and improve departmental procedures and operational workflows, including opportunities to streamline processes and strengthen internal controls.
Provide project management and operational leadership for Financial Aid events, workshops, outreach initiatives, and special projects, coordinating timelines, logistics, deliverables, and follow-up.
Process purchase requisitions, P-Card transactions, phone reconciliations, travel reimbursements, work orders, and other departmental transactions in accordance with university policies and procedures.
Serve as a liaison between Financial Aid, university departments, students, vendors, and internal and external partners; facilitate communication and problem resolution.
Analyze financial and operational data and reports, research issues, and provide findings and recommendations to management.
Oversee and monitor departmental expenses, budget activity, and financial transactions in Workday; reconcile state funds, external scholarships, miscellaneous funds, and assigned accounts; investigate and resolve discrepancies and maintain financial controls.
Coordinate human resources functions for the Associate Director and serve as the department’s primary timekeeper, collecting and reviewing timesheets and maintaining records.
Assist the External Scholarship Coordinator with processing external scholarship funds, reviewing documentation, verifying student eligibility, ensuring accurate disbursement, and advising students on requirements and processing.
Manage Earned Paid Adjustments across financial aid programs and Return to Title IV (R2T4) processing, ensuring accuracy, timeliness, and compliance.
Coordinate and maintain documentation for State, Federal, Athletic, Veteran, Fiscal, and other institutional audits.
Perform other job-related duties as assigned.

Benefits

Medical insurance, including PPO/HMO options
Dental insurance
Vision insurance
Life insurance
Flexible Spending plans
Employee Assistance Program
State retirement options, including tax-deferred annuities and Roth 403(b) plans
Public Service Loan Forgiveness program for state employees
Sick Leave Pool Program
Paid vacation and sick leave for eligible employees
One personal day
Nine paid holidays
Paid winter break at the President’s discretion
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program tuition assistance after six months of full-time employment for eligible staff and faculty; may extend to spouses and dependent children for eligible in-unit faculty