Finance Support Specialist: (Full-Time)

City of South Padre Island•South Padre Island, TX

13d•Onsite

About The Position

The Finance Support Specialist position performs a wide variety of professional accounting work including complex accounting, analyzing and other administrative work in administering the accounts payable, accounts receivable, budget, grants and other general administration duties. This position manages daily operations related to the hotel motel program, conducts research to determine which South Padre Island properties are in violation of City Ordinance 23-04 using STR software and online advertisements, and manages records of properties found to be in violation. The role also involves managing communications to property owners to bring them into compliance with hotel motel tax ordinances, managing the third-party service provider for hotel occupancy tax collection, compliance, and analytics, and reconciling City with State Hotel Occupancy Tax (HOT) returns quarterly. Additionally, the specialist collects identified deficiencies and related supporting documentation, remitting them to City Code Enforcement and Municipal Court. The position creates hotel occupancy tax monthly and quarterly reports, informs management of taxpayers with inconsistent reporting/payment activity, and reconciles Property Taxes monthly. It also assists in the preparation of the annual budget, prepares grant documentation for the Transit department including billings and support backup, is responsible for beach maintenance reimbursement transfers, reviews expense reports and cash advances, assists in maintaining transparency program requirements, and prepares the Unclaimed Property annual report. Secondary functions may include acting as City Hall Receptionist when needed.

Requirements

An Associated certification in accounting or related field is preferred.
Two (2) years of related work experience in a similar position or a related field; or any equivalent combination of education and experience, equivalency to be determined by the City.
A valid state driver’s license.
Bilingual: Spanish and English preferred.
Knowledge of government regulations, rules and procedures of the City.
Considerable knowledge of governmental accounting theory, Government Accounting Standards Board (GASB), generally accepted accounting principles (GAAP), and best practices for government accounting.
Working knowledge of modern office practices and procedures.
Working knowledge of governmental accounting theory, principles and practices, and their application to a variety of municipal accounting transactions.
Skill in the operation of the listed tools and equipment.
Ability to use computerized financial applications; Incode.
Ability to perform arithmetic computations accurately and quickly.
Ability to communicate effectively verbally and in writing.
Ability to establish successful working relationships.
Ability to work under pressure and/or with frequent interruptions.
Must be bondable.

Responsibilities

Manages daily operations related to the hotel motel program.
Conduct research to determine which South Padre Island properties are in violation of City Ordinance 23-04, with the use of STR software and online advertisement.
Manages records of properties found to be in violation of City Ordinance 23-04.
Manages communications to property owners by phone, letter, and email in an attempt to bring them into compliance with hotel motel tax ordinances.
Manages third party service provider of hotel occupancy tax collection, compliance, and analytics.
Reconcile City with State Hotel Occupancy Tax (HOT) returns on a quarterly basis.
Collect the amount of identified deficiencies along with related supporting documentation and remit such documentation to the City Code Enforcement and Municipal Court for further processing.
Creates hotel occupancy tax monthly and quarterly reports and informs management of taxpayers with inconsistent reporting/payment activity.
Reconciles Property Taxes on a monthly basis.
Assists in the preparation of the annual budget.
Prepares grant documentation for the Transit department including billings and their support backup.
Responsible for beach maintenance reimbursement transfers.
Reviews expense reports and cash advances submitted for payment.
Assist in maintaining transparency program requirements.
Prepare Unclaimed Property annual report.
Performs other related duties as assigned.
May act as City Hall Receptionist, when needed.