Finance & Accounting Support Specialist

Axiom Space•Houston, TX

8d•Onsite

About The Position

Axiom Space is a human space exploration company, building era-defining space infrastructure and delivering technology-driven solutions that will empower civilization to transcend Earth. Beginning with Axiom Station, successor to the International Space Station, the company is pioneering a next-generation orbital settlement that will foster groundbreaking innovation and research in microgravity and drive the global space economy of tomorrow. Today, guided by the vision of leading humanity's expansion off planet, Axiom Space is the principal provider of commercial human spaceflight services and developer of advanced spacesuits for the Moon and beyond. Axiom Space fosters a work environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace. Our mission-driven team is seeking a bold and dynamic Finance & Accounting Support Specialist who is fueled by high accountability, execution horsepower, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond. Axiom Space is a fast-paced, highly complex work environment, and we’re looking for a resilient, high-energy Finance & Accounting Support Specialist to join our team. This role combines corporate travel administration, end-user training, accounts payable support, and executive expense review. You’ll partner with department leaders and office management to keep daily financial operations accurate, compliant, and on schedule. The ideal candidate is self-directed and dependable, communicates clearly, exercises sound judgment, and handles sensitive information with discretion. You thrive in a fast-moving environment and take pride in getting the details right.

Requirements

High school diploma or GED
Strong written and verbal communication skills, with the ability to explain processes clearly to internal staff and external vendors
Comfort presenting to and training individuals and groups
Ability to work independently with minimal supervision and exercise sound judgment
Exceptional attention to detail and accuracy
Ability to work on-site
This position may require access to export controlled technical data or technology subject to NASA regulations, International Traffic in Arms Regulations (ITAR), or Export Administration Regulations (EAR). In accordance with U.S. export control laws, final candidates may be required to undergo additional export control screening to determine eligibility for access. Meeting these requirements is a condition of employment.
Must be willing to work evenings and weekends as needed to meet critical project milestones
Work may involve sitting or standing for extended periods (90% of the time)
May require lifting and carrying up to 25 lbs. (5% of the time)

Nice To Haves

3 to 5 years of finance, accounting, or administrative support experience
Experience developing and delivering training or user documentation
Proficiency with Microsoft 365, ERP systems, and expense management platforms
Experience managing or improving workflows across multiple systems
Start-up experience
Passion for space and the mission
Entrepreneurial, growth mindset
High EQ and ability to collaborate within teams and cross-functionally
Tech-solutioning in using systems and tools to move smarter and faster
Accountability
Technical Rigor
Execution Discipline
Pride of Delivery

Responsibilities

Process approved travel requests through the Navan travel portal
Own, document, and continuously improve the travel approval workflow
Reconcile the corporate travel credit card monthly
Update the company travel policy as needed and partner with Internal Communications to share changes company-wide
Develop training materials, including user guides, job aids, and presentations, covering booking, approvals, expense reporting, and policy compliance
Deliver training to travelers, approvers, and arrangers through live sessions, onboarding, and refreshers
Update training content whenever the travel policy, workflow, or system functionality changes
Serve as the first point of contact for travel questions, and identify recurring issues that call for additional training or process changes
Support accounts payable processes, including invoice review, expense report review, and record maintenance
Review executive expense reports for accuracy, policy compliance, and proper coding
Submit purchase requisitions and maintain related records for all Finance, Accounting, and Executive expenses
Support the AP team during month-end close (approximately five days each month)
Prepare and distribute recurring and ad hoc travel and general spending reports at the request of Finance & Accounting managers
Build responsive working relationships with the AP Manager, VP of Accounting, Business Managers, and other office leaders
Always maintain strict confidentiality, particularly with executive expense information
Perform other duties as assigned