Finance Supervisor

Arizona Department of Administration • Phoenix, AZ

3d • Hybrid

About The Position

This position is responsible for supporting the finance group manager in developing the work program. Will monitor the subprogram activities. Research guidelines for problem solving and accurate data for guidance. Perform reconciliation and research needed to balance the work program and subprograms. Develop and maintain reports for financial management and monitoring. Will develop and provide training to stakeholders. Will provide support and guidance to the Financial Analysts staff. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Knowledge of: Management and supervisory roles and responsibilities
• Monitoring budget and and business process development
• Strategic planning and performance measure concepts
• Government business principles
• Project management principles and practices to determine program direction, work plan, goals, monitor and evaluate accomplishments
• Government principles, concepts and current practices
• Skill in: Maintaining clear, consistent communication with stakeholders, team members, and clients regarding project updates, risks, and goals.
• Business finance and budgeting skills
• Data analysis of project performance metrics to make data-driven presentation
• Working with leadership and management on development and evaluation of funding reporting , and performance measurement.
• Analyze and interpret data, policies, state and federal regulations and contract language.
• Strong problem solving skills including identifying, defining a problem, analysis and development of solutions
• Development of report designs for data analysis tools
• Google Sheet, Doc, presentation, MS Excel, Word, Powerpoint, Access, Business Objects or similar software tools
• Ability to: Develop and complement business planning initiatives
• Understand complex process and system
• Adopt to changing organization structural shift
• Develop financial projections to provide leadership direction for decision making
• Work with internal and external stakeholders
• Financial, business and personnel management
• Effectively manage disagreements among staff members
• Structure workloads, establish deadlines, and ensure the efficient completion of mediating disputes
• Bachelor’s Degree in Business, Finance, Accounting, or Administration OR 5 years in Management or supervisory role to replace degree.
• This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply.
• Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• The license must be current, unexpired, and neither revoked nor suspended.
• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.
• An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Master’s Degree in Management, Finance, Accounting, Administration or Business

Responsibilities

• Monitor the subprogram to ensure balance. This includes coordination with internal partners.
• Perform reconciliation regularly.
• Monitor the 2 year work program to ensure it is balanced. This includes coordination with stakeholders, internal and external partners.
• Regularly monitor activities, amendments and other requests.
• Advising management on accounting problems, on the effects of accounting changes, and on measures proposed to revise program plans or current practices or to improve financial management.
• Supporting external auditors in their work; coordinating and/or supporting internal audit functions.
• Supervise and support finance staff.
• Assist in work program closeout and new work program setup.
• Coordinate meetings with stakeholders to support the delivery of the work program.
• Conduct surveys to find opportunities for process improvements.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Manager