Finance Specialist at Metro Elevator Idaho, Inc.

Metro Elevator•Boise, ID

2d•Onsite

About The Position

The Finance Specialist owns the day-to-day accounting, financial, payroll, cash management, and administrative processes that support the efficient and accurate operation of the division. The role includes cash management, accounts payable and receivable, payroll, financial reporting, employee administration, office support, and fleet administration. The position reports directly to the division President and contributes to operational success and financial health by maintaining accurate, efficient processes aligned with division objectives. It is a hands-on, high-visibility opportunity for an accounting professional to take ownership of a function and grow.

Requirements

At least 2 years of progressively responsible accounting, bookkeeping, or finance experience.
A bachelor's degree in Accounting, Finance, or a similar field, or an equivalent combination of education and experience.
Strong understanding of core accounting principles, including debits and credits, reconciliations, journal entries, and internal controls.
Strong organizational skills and ability to manage multiple priorities and deadlines simultaneously.
Willingness to learn, take on new responsibilities, and grow within the accounting or finance function.
Advanced Microsoft Office skills, especially Microsoft Excel, and ability to become familiar with company-specific programs and software.
Strong verbal and written communication skills, especially with customers.
Positive, can-do attitude and exceptional interpersonal skills.
Ability to work under pressure, meet deadlines, work in a team environment, and work with upper management.
Must reside within a one-hour commute of Boise and work in the office five days per week.

Responsibilities

Process vendor invoices, purchase orders, payments, receipts, deposits, invoices, refunds, and other standard bookkeeping transactions.
Process employee expense reimbursements and monthly credit card transactions, including coding, approvals, reconciliation, and importing transactions into the accounting system.
Monitor daily cash balances and short-term cash position; process ACH and bill payments.
Manage time-and-material, recurring maintenance and contract, modernization, construction, and large repair project billing.
Review revenue postings for accuracy, analyze customer accounts, review accounts receivable aging, and manage collection activities.
Reconcile general ledger accounts and bank accounts; review expense coding, including job and material allocations.
Prepare and post standard journal entries and coordinate and execute month-end close procedures, including the closing checklist.
Prepare financial and operational reports using company systems; analyze results and identify trends or variances to support division leadership decisions.
Manage payroll onboarding tasks, including tax withholding forms, direct deposit setup, and benefits enrollment, and process payroll-related employee terminations.
Work with the Director of Operations to review mechanic timecards and process weekly payroll for union and non-union employees.
Process weekly union 401(k) contributions, maintain union vacation and benefit tracking, process monthly union benefit payments, and record payroll journal entries.
Coordinate employee onboarding logistics, including vehicles, fuel cards, phones, email accounts, equipment, and system access.
Maintain employee personnel documentation and coordinate onboarding and offboarding activities.
Provide administrative support to company leadership and field mechanics; handle general office administration and assigned special projects.
Administer the fleet vehicle platform and process fleet-related payments, insurance, and registration.