Business Manager at Metro Elevator Illinois, Inc.

Metro Elevator•Lombard, IL

5d•$85,000 - $115,000•Onsite

About The Position

The Business Manager at Metro Elevator Illinois, Inc. reports directly to the Division President and serves as a key partner in running the division’s business operations. The role owns day-to-day accounting, financial, payroll, cash management, human resources, and administrative processes, helping ensure the division operates efficiently and accurately. It is a hands-on, high-visibility position suited to someone who enjoys transaction processing, understands basic accounting principles, and takes pride in completing work accurately and on time. The ideal candidate is proactive, highly organized, and takes ownership of responsibilities. They anticipate issues, identify opportunities for improvement, and independently drive tasks to completion with minimal supervision. The position is fully in-office five days per week in the Lombard area, and the employee must reside within commuting distance of the Chicago area. Metro Elevator Illinois is a locally operated division of Metro Elevator, a company founded in 1987 and dedicated to maintaining, repairing, modernizing, and installing elevator systems. The company serves commercial and residential facilities across more than 40 states and a range of industries.

Requirements

At least 3 years of progressively responsible accounting, finance, or business/office management experience, along with a bachelor’s degree in Accounting, Finance, Business Administration, or a similar field, or an equivalent combination of education and experience.
Solid understanding of basic accounting principles, including debits and credits, journal entries, and bank reconciliations.
Advanced Microsoft Office skills, especially Microsoft Excel, and ability to become familiar with company-specific programs and software.
Strong verbal and written communication skills, especially with customers.
Highly organized, able to manage multiple priorities and deadlines, and able to work under pressure while meeting deadlines.
Self-motivated and comfortable taking ownership of a broad range of business functions with minimal supervision.
Able to work well in a team environment and with upper management.
Must reside within commuting distance of the Chicago area and work fully in-office five days per week in the Lombard area.

Nice To Haves

Experience managing the back-office financial and administrative operations of a construction or field service company.
Positive, can-do attitude and exceptional interpersonal skills.

Responsibilities

Process vendor invoices and purchase orders and record payments.
Prepare and post receipts, deposits, invoices, refunds, and other standard bookkeeping transactions.
Review and process employee expense reimbursements.
Execute monthly credit card processing, including coding, approval, reconciliation, and importing transactions into the accounting system.
Monitor daily cash balances and short-term cash position.
Process ACH and bill payments.
Manage time-and-material billing, recurring maintenance and contract billing, and billing for modernization, construction, and large repair projects.
Review revenue postings for accuracy and analyze customer accounts.
Review accounts receivable aging and manage collection activities.
Perform bank reconciliations and review expense coding, including job and material allocations.
Prepare and post standard journal entries.
Coordinate and execute month-end close procedures and complete the month-end closing checklist.
Develop and prepare financial and operational reports using company systems.
Prepare and file sales tax returns.
Manage payroll-related onboarding, including tax withholding forms, direct deposit setup, and benefits enrollment, and process payroll-related employee terminations.
Work with the Director of Operations to review mechanic timecards.
Process weekly payroll for union and non-union employees and weekly union 401(k) contributions.
Maintain union vacation and benefit tracking and process monthly union benefit payments.
Record payroll journal entries in the accounting system.
Coordinate employee onboarding logistics, including vehicles, fuel cards, phones, email accounts, equipment, and system access.
Maintain employee personnel documentation and coordinate employee onboarding and offboarding activities.
Provide administrative support to company leadership and field mechanics.
Handle general office administration and special projects as assigned.
Serve as the primary point of contact for office operations, vendors, and service providers.
Administer the fleet vehicle platform on the administrative side and process fleet-related payments, insurance, and registration.