Business Manager at Metro Elevator Illinois, Inc.

Metro Elevator•Chicago, IL

4d•Onsite

About The Position

The Business Manager at Metro Elevator Illinois, Inc. is a hands-on, high-visibility role responsible for the division’s day-to-day accounting, financial, payroll, cash management, human resources, and administrative processes. The position reports directly to the Division President and partners in running the business side of the division. The ideal candidate is proactive, highly organized, accurate, and comfortable taking ownership of tasks and driving them to completion with minimal supervision. Experience in construction or field service is preferred. This is a full-time, fully in-office position five days per week in the Lombard area. The candidate must reside within commuting distance of the Chicago area and report to the Metro Elevator Illinois office in Chicago, Illinois. The role manages cash and treasury processes, accounts payable and receivable, billing, financial reporting, general accounting, payroll administration, employee administration, office support, and fleet administration. Compensation is $85,000–$115,000, commensurate with qualifications and experience. Benefits include medical, dental, vision, LTD, and life insurance; paid time off; and a 401(k) plan with employer matching contributions.

Requirements

At least 3 years of progressively responsible accounting, finance, or business/office management experience.
A bachelor’s degree in Accounting, Finance, Business Administration, or a similar field, or an equivalent combination of education and experience.
A solid understanding of basic accounting principles, including debits and credits, journal entries, and bank reconciliations.
Advanced Microsoft Office skills, especially Microsoft Excel.
Strong verbal and written communication skills, particularly with customers.
Ability to manage multiple priorities and deadlines, take ownership with minimal supervision, work under pressure, and meet deadlines.
Strong organizational, interpersonal, and teamwork skills, including the ability to work with upper management.
Must reside within commuting distance of the Chicago area and work in-office five days per week in the Lombard area.

Nice To Haves

Experience managing back-office financial and administrative operations for a construction or field service company.
Ability to become familiar with company-specific programs and software.
A proactive, positive, can-do attitude and pride in accurate, timely transaction processing.

Responsibilities

Process vendor invoices, purchase orders, payments, receipts, deposits, invoices, refunds, and other standard bookkeeping transactions.
Process employee expense reimbursements and monthly credit card transactions, including coding, approval, reconciliation, and importing transactions into the accounting system.
Monitor daily cash balances and short-term cash position, and process ACH and bill payments.
Manage time-and-material, recurring maintenance/contract, modernization, construction, and large repair project billing.
Review revenue postings for accuracy, analyze customer accounts, review accounts receivable aging, and manage collections.
Perform bank reconciliations and review expense coding, including job and material allocations.
Prepare and post standard journal entries; coordinate and execute month-end close procedures and complete the closing checklist.
Develop and prepare financial and operational reports using company systems, and prepare and file sales tax returns.
Manage payroll onboarding tasks, including tax withholding forms, direct deposit setup, and benefits enrollment; process payroll-related employee terminations.
Work with the Director of Operations to review mechanic timecards and process weekly payroll for union and non-union employees.
Process weekly union 401(k) contributions, maintain union vacation and benefit tracking, process monthly union benefit payments, and record payroll journal entries.
Coordinate employee onboarding logistics, including vehicles, fuel cards, phones, email accounts, equipment, and system access.
Maintain employee personnel documentation and coordinate onboarding and offboarding activities.
Provide administrative support to company leadership and field mechanics; handle general office administration and special projects as assigned.
Serve as the primary point of contact for office operations, vendors, and service providers.
Administer the fleet vehicle platform on the administrative side and process fleet-related payments, insurance, and registration.