Finance Coordinator - Malone, NY

Cornell Cooperative Extension•New York, NY

2d•Onsite

About The Position

This position will serve as the Finance Coordinator for Cornell Cooperative Extension Association of Franklin County and will provide coordination and administrative direction and management for all assigned Association Financial Operations. This position is responsible for tracking and monitoring the day-to-day functions of assigned work within the Finance Department including, but not limited: handling general record keeping, such as preparing payment forms, billing tasks, maintaining grant and contract budgets, working to input Accounts Receivable and Accounts Payable data in accounting software; office organization (i.e. filing, copying and preparing worksheets for billings); cash receipts; and bank statements. This position will coordinate small projects as well as perform routine data collection, compilation or basic statistical data computations. This position will work with administrative, program and management staff to prepare grant billings and other Association invoices. This position will work closely with the SBN Finance Leads to ensure that functional area best practice recommendations are implemented in accordance with established timeframes. This position will reach out to SBN Finance Leads for assistance and troubleshooting, as needed. This position will assist with other finance duties as assigned. This position will work under the oversight and direction of the Association Executive Director and will act as the backup support for office operations as needed.

Requirements

Associate’s Degree or equivalent education (High School Diploma/GED and 1 year transferrable functional experience).
Experience relevant to the role of the position (three (3) to five (5) years).
Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Demonstrated ability to maintain confidentiality and to secure confidential information and materials appropriately.
Demonstrated ability to meet deadlines with attention to detail.
Demonstrated ability to work with and relate to co-workers, advisors, community agencies, professional leaders and clientele of varying ages, socio-economic and cultural diversities.
Demonstrated ability to function as a team member.
Demonstrated willingness to learn updates and new financial systems, procedures and best practices.
Demonstrated ability to communicate effectively through oral, written and visual means.
Demonstrated ability to utilize standard computer technologies.

Nice To Haves

Bachelor’s Degree is preferred.
Familiarity with accounting, bookkeeping and financial operations.

Responsibilities

Tracking and monitoring the day-to-day functions of assigned work within the Finance Department.
Handling general record keeping, such as preparing payment forms, billing tasks, maintaining grant and contract budgets.
Inputting Accounts Receivable and Accounts Payable data in accounting software.
Office organization (i.e. filing, copying and preparing worksheets for billings).
Managing cash receipts and bank statements.
Coordinating small projects and performing routine data collection, compilation or basic statistical data computations.
Working with administrative, program and management staff to prepare grant billings and other Association invoices.
Working closely with the SBN Finance Leads to ensure that functional area best practice recommendations are implemented in accordance with established timeframes.
Reaching out to SBN Finance Leads for assistance and troubleshooting, as needed.
Assisting with other finance duties as assigned.
Acting as backup support for office operations as needed.
Assisting with planning for delegated and assigned administrative functions of the Association.
Assisting in the development of budgets.
Assisting in the development of Association financial guidelines, procedures and policies.
Setting priorities in the finance department in order to meet deadlines that are consistent with established policies and procedures.
Tracking and monitoring financial data entry on a monthly cycle using the accounting package Acumatica for all accounts of the association.
Monitoring assigned grant billings and budget worksheets.
Monitoring Accounts Receivable invoices and deposits, including oversight of Accounts Receivable aging reports.
Monitoring Accounts Payable, including check writing process, under the oversight of the Association Executive Director.
Monitoring assigned monthly invoicing, budgeting and record keeping of grants and contracts.
Managing position responsibilities and ensuring all position responsibilities are completed within established time frames and in accordance with established policies, procedures and best practices.
Under the supervision of Executive Director, monitoring and recording State and Federal appropriations received through Cornell University and making necessary adjustments to salary account distributions.
Monitoring charge and/or store cards and their distribution to staff and reconciling monthly billings.
Monitoring appropriate distribution of staff salaries among salary accounts.
Tracking revenues and expenses and ensuring they are in line with established budgets.
Maintaining financial data entry on a monthly cycle using the accounting package Acumatica.
Preparing and maintaining assigned grant billings and budget worksheets.
Maintaining grant and contract billings as assigned.
Performing office duties to assist the finance department with copies, filing and recordkeeping.
Maintaining Accounts Receivable invoices and deposits.
Processing the bank statement on Acumatica.
Maintaining Accounts Payable to include, but not limited to: checking for proper approvals, backup processes, audit information required before checks are written and performing the check writing process.
Maintaining assigned monthly invoicing, budgeting and recordkeeping on grants and contracts.
Maintaining and auditing petty cash and processing bank deposits.
Collecting revenues and payments of invoices and expense receipts.
Processing forms for payments insuring that all charges to accounts are accurate.
Preparing invoices and required billing documents for funds owed to the Association for supplies, services, and grants programs.
Posting accurate/timely financial transactions, including but not limited to all revenues and expenses, to appropriate computerized ledgers (accounts receivable, accounts payable and general journal).
Responsible for maintaining financial subsidiary schedules (such as assets and depreciation schedules, prepaid expenses, deferred revenue, etc.).
Working cooperatively with staff that have responsibilities for account reconciliations and human resource transactions.
Preparing accurate and timely monthly financial statements that reflect the financial position of the Association and/or individual projects/programs.
Attending and participating in Finance Committee and Board of Director’s meetings.
Working with auditors and assisting Association in coordination and follow-up.
Recording appropriate distribution of staff salaries among salary accounts.
Taking initiative to keep Executive Director apprised of all issues and/or concerns relating to areas of responsibility.
Ordering supplies and resources related to Finance operations as necessary.
Reconciling and recording monthly Cornell University billing for payroll and expenses, ensuring timely payment.
Preparing and assisting in the submission of fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Performing other finance duties, as assigned, to support the work and objectives of the finance department including providing Department Level Finance Reports to staff.
Effectively maintaining professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
Transporting Association property in performing position responsibilities.
Developing and pursuing a professional development plan in cooperation with the Executive Director.
Collaborating in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.
Supporting the association to maintain a safe working environment.
Being familiar and striving to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Acting proactively to prevent accidents/injuries and communicating hazards to supervisors when identified.