Finance Assistant - Hamden, NY

Cornell Cooperative Extension•New York, NY

2d•Remote

About The Position

Assist in tracking and providing the daily financial and business functions of the accounting process for Association accounts. Prepare Accounts Payable documents, print checks, and copy/file all back-up related to payables. Prepare Accounts Receivable invoices. Track, verify, and assist in monitoring all accounts assigned. Work with administrative, program and management staff to prepare grant billings and other Association invoices. This position will work with the SBN Finance Lead(s), as well as Association Finance Manager and Executive Director to complete assigned financial and records management tasks of the Association in a timely and efficient manner.

Requirements

High School Diploma or equivalent education and two years of experience in accounting, finance, or related field.
Advanced skills in Microsoft applications including Excel, Word, Publisher, PowerPoint, Access and Outlook and other subject-or-industry-related client tracking software-to enter data and process information, create computer reports.
Must be able to maintain confidential information relating to financial and sensitive personnel matters.
Ability to create and utilize spreadsheets, operate calculators, and maintain an orderly set of files.
Ability to organize and prioritize work and meet deadlines.
Ability to work as a team member.
Ability to identify problems and suggest solutions.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Nice To Haves

Associate degree.
Experience working with Acumatica Finance System
Experience with non-profit, accrual basis of accounting.
Willingness to learn new skills and information.

Responsibilities

Under guidance of supervisor, monitor and record State and Federal appropriations received through Cornell University and make necessary adjustments to salary account distributions.
Under guidance of supervisor, monitor and record County appropriations received from Delaware County Board of Directors and make necessary adjustments and account distributions.
Set priorities in order to meet deadlines.
Assist in the preparation of budgets.
Process vouchers for payments insuring that all charges to accounts are accurate.
Prepare invoices and required billing documents for funds owed to the Association for supplies, services, and grant programs.
Record cash receipt deposits, credit card and PayPal account revenue.
Reconcile and record monthly Cornell University billing for payroll and expenses, ensuring timely payment.
Responsible for accurate/timely posting of all financial transactions to appropriate computerized ledgers (accounts receivable, accounts payable and general journal).
Maintain physical inventory of all CCE Delaware fixed assets of equipment and vehicles.
Prepare and maintain monthly & year-end financial subsidiary schedules (assets and depreciation schedules, prepaid expenses, deferred revenue, investment reports, checking and/or saving account balances, accrued revenues & payables, etc.).
Assist with the reconciliation of grants.
Create new accounts & forms for grants, as needed.
Reconcile bank statements and balance petty cash.
Prepare and assist in the submission of fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Work cooperatively with staff that have responsibilities for account reconciliations and human resource transactions.
Assist in the preparation of accurate and timely monthly financial statements that reflect the financial position of the Association.
Attend and participate in SBN Finance and HR (as appropriate) meetings.
Record appropriate distribution of staff salaries among salary accounts.
Take the initiative to keep Finance Manager and Executive Director apprised of all issues and/or concerns relating to areas of responsibility.
Maintain strict confidentiality of all financial, personnel and association records.
Provide record management oversight for the association as record management officer.
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.