Finance Coordinator

O’Dell HVAC Group•Burlington, ON

1d•Onsite

About The Position

O'Dell HVAC Group is seeking a Finance Coordinator to join their Accounting team. This role will report to the Regional Financial Operations Manager and will support the day-to-day transactional finance operations for a designated region. The Finance Coordinator will ensure Accounts Receivable (AR) and Accounts Payable (AP) activities are processed accurately and efficiently, in alignment with corporate policies. This position is crucial for supporting multiple operating entities within a fast-paced, multi-entity environment. There is flexibility to focus on either AR or AP functions based on business needs.

Requirements

Bachelors degree in Accounting or other related equivalent
Strong attention to detail and organizational skills
Comfortable working with numbers, data, and transactional processes
Ability to communicate professionally with internal teams, customers, and vendor
Proficiency in Microsoft Excel and general office software preferred
Reliable, adaptable, and able to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience in administrative support, customer service, AR/AP, or office operations is considered an asset
Experience with NetSuite or other ERP systems is considered an asset

Responsibilities

Prepare and process customer invoices across assigned entities, ensuring accuracy, completeness, and timely delivery
Support collections activities through proactive follow-ups and issue resolution, escalating complex matters as needed
Record and reconcile customer payments, maintaining accurate Accounts Receivable records and supporting documentation
Process trade and non-trade Accounts Payable invoices, ensuring proper coding, approvals, and vendor setup compliance
Assist in preparing payment batches and maintaining organized, audit-ready Accounts Payable records
Process intercompany transactions and support related documentation and reconciliation requirements
Maintain accurate, complete, and well-documented financial records in alignment with corporate policies and internal controls
Support audit, compliance, and reporting requirements by ensuring documentation is accurate, accessible, and up to date
Collaborate cross-functionally with Sales, Collections, and Accounting teams, and communicate professionally with customers and vendors to resolve discrepancies
Adhere to standard operating procedures (SOPs) while identifying opportunities to enhance process efficiency, accuracy, and consistency
Other responsibilities as assigned