Finance Assistant

Sherwood Park Primary Care Network•Sherwood Park, AB

7d•Hybrid

About The Position

The Finance Assistant plays a key role in supporting the financial and administrative operations of the Sherwood Park – Strathcona County Primary Care Network (SPPCN). Reporting to the Executive Director, this position works collaboratively with and provides support to the Business Services Advisor, and is responsible for maintaining accurate financial records, processing accounts payable, and ensuring proper classification and reconciliation of accounting data. The position requires strong attention to detail, sound judgment, and the ability to work both independently and collaboratively in a dynamic environment. The Finance Assistant upholds confidentiality, demonstrates professionalism, and supports the overall success of the SPPCN through flexible, proactive, and accurate administrative and financial coordination.

Requirements

Accounting diploma or an equivalent combination of education and experience
Some experience with a strong focus on accounts payable
Working knowledge of general ledger coding, GST, and invoice processing
Advanced proficiency in Microsoft Excel, QuickBooks Online, and emerging technologies and web-based applications
Demonstrated initiative, professionalism, and accountability in all work activities
Excellent written and verbal communication skills, with a high level of perceptiveness and attention to detail
Strong organizational, analytical, and time management skills
Ability to adapt to changing priorities in a fast-paced and occasionally unstructured environment
Proven ability to work effectively both independently with minimal supervision and collaboratively within a team environment
Detail-oriented and conscientious, with a strong commitment to accuracy and accountability
Strong problem-solving mindset, with the ability to identify discrepancies and follow issues through to resolution
Adaptable and flexible in a deadline-driven environment, particularly during month-end periods
Resourceful and well-organized, with the ability to manage multiple priorities and think creatively
Demonstrates ethical conduct, responsibility, and accountability at all times
Professional, respectful, and customer-service oriented in all interactions
Maintains a strong understanding of and commitment to confidentiality and privacy requirements
Enthusiastic and positive, with a proactive “can-do” attitude
A current and clear criminal records check and vulnerable sector check is required prior to start date

Responsibilities

Enter invoices into the accounting system and process payments, ensuring accuracy and completeness of all data
Verify invoices and cheque requests for correct general ledger coding, amounts, GST, dates, and vendor information
Process payments in accordance with organizational policies and established timelines
Review vendor statements, investigate discrepancies, and resolve outstanding items
Assist with maintaining general ledger codes to ensure accurate and consistent accounting classification
Maintain and reconcile physician and clinic support program accounts
Create and issue invoices as required
Review and verify employee expense claims for accuracy and completeness, requesting additional information when necessary
Prepare and process bank deposits
Enter and match credit card receipts for reconciliation purposes
Manage the accounts payable email inbox, responding to inquiries or redirecting them as appropriate
Receive, sort, and distribute incoming mail to ensure timely and efficient delivery
Perform other duties as reasonably required to support the success of the SPPCN