Finance Assistant

City of Paramount • Paramount, CA

20h • Onsite

About The Position

Under direction, the Finance Assistant will perform moderately complex clerical accounting and financial recordkeeping duties in support of citywide finance, payroll and other financial related functions. The Finance Assistant will receive and process cash deposits; maintain data in computerized systems and prepare reports; provide reception for staff and visitors; and perform other related duties as assigned.

Requirements

• One (1) year of progressively responsible experience performing financial or statistical recordkeeping duties or an equivalent combination of training and experience.
• High school graduation or equivalent is required.
• Valid Class C California Driver License and acceptable driving record.
• Knowledge of: Modern office practices, procedures and equipment.
• Knowledge of: Clerical accounting and payroll processes.
• Knowledge of: Clerical methods of researching, gathering, organizing and reporting data.
• Knowledge of: Methods of prioritizing, planning and organizing office work.
• Knowledge of: Time management techniques.
• Knowledge of: Clerical customer service techniques.
• Knowledge of: Clerical recordkeeping, filing and data reporting techniques.
• Knowledge of: Cash handling procedures.
• Knowledge of: Basic mathematics, including addition, subtraction, multiplication, division and percentages.
• Knowledge of: Telephone techniques and etiquette.
• Knowledge of: Correct English usage, grammar, spelling, punctuation and vocabulary.
• Knowledge of: Personal computers and standard business software to perform clerical tasks.
• Skill to: Effectively utilize modern office equipment, including personal computers and standard business software such as the Microsoft Office Suite.
• Skill to: Gather accurate information through interviews and inquiries.
• Skill to: Type and enter data accurately and at a speed necessary for successful job performance.
• Skill to: Perform mathematical calculations quickly and accurately using addition, subtraction, multiplication, division and percentages.
• Skill to: Safely operate one or more types of vehicles if required by assignments.
• Skill to: Interact with the public using tact, patience and courtesy.
• Ability to: Accurately follow oral and written instructions.
• Ability to: Perform a variety of clerical recordkeeping duties in support of centralized finance and payroll functions.
• Ability to: Interact frequently with the public and provide customer service in a calm, courteous and helpful manner.
• Ability to: Maintain accurate records and efficient files using a variety of clerical organizational tools and filing structures.
• Ability to: Apply and explain basic laws, codes, rules and regulations applicable to municipal financial activities.
• Ability to: Adhere to established work schedules and timelines.
• Ability to: Communicate effectively, both orally and in writing.
• Ability to: Establish and maintain cooperative and effective working relationships with others.

Nice To Haves

• Experience in a public agency is desirable.
• Bachelor's degree in a related field is highly desirable.

Responsibilities

• Perform a variety of clerical accounting and recordkeeping duties in support of organizational payroll and finance functions; receive, verify, process, sort and file payroll or finance related forms and applications; maintain information in various automated systems.
• Record, count and verify daily cash received from various city departments; prepare and make deposits.
• Establish and maintain standard filing systems for various auditable records and documents related to payroll, personnel and assigned activities.
• Receive timesheets from various City departments and review for accuracy and completeness; enter timesheet information into an assigned computer system and verify balances; generate pre-defined reports and lists to find discrepancies; contact departments as needed to make corrections.
• Process, input and/or verify vendor invoices, utility refunds and other documents as directed; review and reconcile credit card transaction statements with charges.
• Review and reconcile bank reports against debits and credits; prepare reconciliation reports.
• Communicate with personnel and various outside agencies to exchange information and resolve issues.
• Provide office reception by greeting visitors, answering questions and/or referring to appropriate staff.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED