Finance and Admin Clerk (Clerk 2)

The Government of Nova Scotia

2d•Onsite

About The Position

The Finance and Administration team within OSD provides administrative and payment-processing support. This role supports both Head Office operations and broader team needs, including regional offices. As the Finance and Administration Clerk, you’ll provide a blend of office administration and payment-processing support. You will help coordinate meetings and events, manage office processes, support records and correspondence, and assist with payments for clients and suppliers. You will play an important part in ensuring accurate information, timely service and effective day-to-day operations.

Requirements

At least three (3) years of experience providing administrative, clerical or office support in a fast-paced environment.
Experience supporting financial or payment-related processes, such as invoice handling, coding, reconciliations, cheque requisitions or records maintenance.
The ability to manage multiple priorities, work independently and meet tight deadlines.
Excellent attention to detail and a high degree of accuracy.
Strong interpersonal and communication skills.
Discretion and sound judgement when handling confidential or sensitive information.
Proficiency with common office software, including word processing, spreadsheets and databases.

Nice To Haves

Experience with records management practices or filing systems such as STAR and STOR.
Experience preparing procurement documentation or coordinating meetings and events.
Familiarity with ICM or similar case management systems.

Responsibilities

Provide day-to-day administrative support to the Finance and Administration team, including coordinating meetings and events, preparing correspondence and documents, taking minutes, and supporting divisional activities and service requests.
Support office operations by managing incoming mail and routine enquiries, monitoring office supplies and inventory, and acting as the first point of contact for Head Office and regional offices.
Process and maintain client and supplier payments by reviewing invoices, verifying coding and authorizations, reconciling discrepancies, preparing cheque requisitions, and maintaining related financial documentation.
Maintain accurate records and files in accordance with established filing standards, and assist with reporting, data collection, and communication tracking.
Provide broader operational support to management and the division, including procurement-related paperwork, staff training coordination, event support, and short-term clerical coverage as needed.