Branch Admin 2

Gravity•Douglas, WY

15h

About The Position

The Branch Admin 2 will provide timely, efficient, and accurate processing of Company work orders and customer invoices relating to accounts receivable processing, intracompany equipment transfers, and maintenance.

Requirements

Data entry skills
Analytical skills
Understanding of billing processes
Understanding of PO processes
Clerical support skills
Report generation skills
Document disposal according to retention procedures
Office supply inventory management
Completion of safety and equipment-related trainings

Nice To Haves

Experience with NetSuite
Experience with OpenInvoice
Experience with Samsara

Responsibilities

Works with ethics, honesty, values, and integrity. Provides a position of professionalism to others.
Provides quality control and confidentiality of all documents received and reports created.
Inputs, analyzes, and processes data from daily tickets.
Maintains systematic arrangement and spreadsheet of open tickets.
Scans invoices into system to ensure accurate reporting.
Works with AR department to ensure invoicing meets customers’ requirements.
Sends completed and signed invoices to customers for payment.
Demonstrates full understanding of the Company’s billing process from JSO to Invoice.
Demonstrates full understanding of the Company’s PO process from request to vendor’s invoice being paid.
Locates and corrects data entry errors and reports them to the manager.
Provides clerical support to the branch.
Produces reports from various systems such as NetSuite, OpenInvoice, Samsara, etc.
Disposes of documents according to records retention procedures.
Manages office supply inventory.
Completes all monthly safety and equipment-related trainings.
Any other duty, responsibility or task as assigned by the supervisor.