Admin Assistant 2

University of New Mexico•Albuquerque, NM

2d•Onsite

About The Position

This role provides comprehensive administrative and operational support to a department, requiring strong organizational skills and a solid understanding of internal policies and procedures. The assistant serves as a key point of contact for visitors and staff, handling inquiries, resolving routine issues, and ensuring smooth day-to-day operations. Responsibilities include drafting, editing, and proofreading correspondence and reports, as well as preparing a variety of administrative documents. The position also involves coordinating meetings, events, travel, and appointments for supervisors, while maintaining calendars and managing logistics. The assistant supports internal communication by acting as a liaison with other departments and helps prepare reports by gathering and analyzing basic data. In addition, the role includes maintaining records, databases, and filing systems, as well as handling incoming and outgoing mail and ensuring timely responses to routine inquiries.

Requirements

High school diploma or GED.
At least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Strong customer service experience and a demonstrated ability to work effectively with the public in a professional environment.
Strong skills in Microsoft Office especially Outlook, Word, and Excel.
Professional phone and email communication.
Ability to convey information clearly to diverse audiences.
Comfortable coordinating meetings, managing calendars, and arranging travel.
Preparing correspondence, reports, and meeting materials with a high degree of accuracy and attention to detail.
Experience working in an academic setting, especially supporting faculty and interacting with students.

Responsibilities

Drafting, editing, and proofreading correspondence and reports.
Preparing a variety of administrative documents.
Coordinating meetings, events, travel, and appointments for supervisors.
Maintaining calendars and managing logistics.
Supporting internal communication by acting as a liaison with other departments.
Preparing reports by gathering and analyzing basic data.
Maintaining records, databases, and filing systems.
Handling incoming and outgoing mail.
Ensuring timely responses to routine inquiries.