Finance Administrator (INTERNAL ONLY)

South San Joaquin Irrigation District•Manteca, CA

3d•Onsite

About The Position

The Finance Administrator oversees the day-to-day operations of the District’s accounting and customer service functions. Primary responsibilities include supervising staff, ensuring timely and accurate processing of routine financial transactions, maintaining accounting records, and preparing standard financial reports. This position performs limited specialized accounting work and participates in special projects as needed. The role ensures compliance with procedures, internal controls, and applicable regulations. The Finance Administrator reports to the Finance and Administration Manager.

Requirements

Bachelor’s degree from an accredited college or university in accounting, finance, business administration, economics, or a closely related field.
Five years of increasingly responsible accounting or financial analysis experience, preferably in a governmental or public-sector agency.
Knowledge of principles and practices of employee supervision, training, and performance evaluation.
Knowledge of routine accounting principles and procedures, including accounts payable, accounts receivable, billing, payroll, and general fund ledger.
Knowledge of basic principles of budgeting and fiscal control.
Knowledge of standard internal control practices.
Knowledge of customer services practices and billing procedures for water service or similar utilities.
Proficiency in Microsoft Excel and other common accounting software.
Knowledge of relevant laws, regulations, and reporting requirements.
Ability to lead, supervise, train, and evaluate staff effectively and tactfully.
Ability to organize, prioritize, and oversee day-to-day accounting operations.
Ability to review and interpret routing accounting records and data.
Ability to prepare accurate and clear financial and narrative reports.
Ability to identify process issues and recommend practical improvements.
Ability to interpret and apply District policies and general accounting standards.
Ability to communicate clearly and professionally, both orally and in writing.
Ability to resolve routine and moderately complex customer service issues.
Ability to use standard office and accounting software.
Ability to establish and maintain positive working relationships with staff, customers, and management.
Ability to complete assignments and meet deadlines consistently.
Ability to exercise initiative, independent judgment, and discretion in handling confidential or sensitive information.

Nice To Haves

One year of supervisory or lead experience is preferred.
Possession of, or ability to obtain and maintain, a valid California Class C driver’s license may be required, depending on assignment.

Responsibilities

Supervise daily accounting activities, including accounts payable, billing, accounts receivable, cash receipts, payroll, and general ledger maintenance.
Review and approve routine accounting transactions for accuracy, completeness, and proper documentation.
Oversee month-end closing activities and assist with preparing standard monthly financial reports.
Maintain and monitor general ledger accounts, ensuring timely reconciliations.
Prepare routine financial summaries, variance reports, and other recurring internal reports.
Provide guidance and support to staff on accounting procedures, systems, and workflow.
Ensure compliance with established internal controls, district policies, and applicable regulations.
Assist with quarterly and annual payroll and tax reporting.
Support the Finance and Administration Manager in preparing information for the annual audit and budget.
Assist customers in person and by phone, as needed, to resolve billing and account inquiries.
Participate in special projects or process improvement efforts as assigned.
Train, develop, evaluate, and supervise accounting and customer service staff.
Establish day-to-day work priorities to ensure goals and deadlines are met.
Report to the Board of Directors and District Committees on accounting and finance matters.
Perform other duties as assigned.