Finance & Administrative Coordinator

AAA Parking•Atlanta, GA

3d•Onsite

About The Position

The Finance & Administrative Coordinator supports AAA Parking’s general administration and accounts payable operations. The role assists with the full-cycle accounts payable process, including vendor invoices, employee expense reimbursements, corporate credit card transactions, and petty cash procedures across managed facilities and corporate operations. It serves as a point of contact for vendors and internal stakeholders and works closely with the Controller, Operations, and HR to support compliance with company policies and procedures. The position is suited to a detail-oriented finance professional comfortable working in a high-volume, fast-paced, multi-site services organization. The role is based at 1100 Spring Street in Atlanta, Georgia. It is full-time, with a day shift and a standard Monday–Friday schedule; occasional flexibility may be needed during month-end and audit periods. Travel is negligible.

Requirements

Associate’s degree in Accounting, Finance, or Business Administration.
At least 2 years of accounts payable or general accounting experience, preferably in a multi-site or service-industry environment.
Proficiency in Microsoft 365, including Outlook, Excel, Teams, and SharePoint.
Experience with accounting or ERP software such as QuickBooks, Sage, NetSuite, or similar.
Demonstrated ability to process high volumes of transactions accurately with minimal errors.
Strong written and verbal communication skills and the ability to interact professionally with vendors, field managers, and senior leadership.
Ability to work a standard Monday–Friday schedule with occasional flexibility during month-end and audit periods.

Nice To Haves

Bachelor’s degree.
Experience with expense management platforms such as Emburse, Concur, or similar.
Familiarity with 1099 preparation and annual IRS reporting requirements.
Experience supporting accounts payable in a company with corporate credit card programs and multi-state payroll or vendor activity.
Knowledge of basic Power Automate workflows or SharePoint document management.

Responsibilities

Assist with full-cycle accounts payable, including receiving, coding, routing approvals for, and paying vendor invoices across company locations and the corporate office.
Process employee expense reports according to the Travel & Business Expense Policy, verifying receipts, general ledger coding, and manager approvals before reimbursement.
Reconcile and audit corporate credit card statements monthly, confirming receipts, business justifications, and approvals, and escalating policy exceptions to the Controller.
Perform three-way matching of purchase orders, receipts, and invoices when applicable, and flag discrepancies for resolution.
Learn and support the full accounts payable cycle.
Respond professionally and promptly to vendor inquiries about invoice status, payment timing, and account disputes.
Assist with daily accounts receivable deposits.
Provide Salesforce administrative support.
Assist with petty cash administration by reviewing field-site reimbursement requests for completeness and compliance.
Identify accounts payable process improvement opportunities, including automation using Microsoft 365 tools and ACH rollout.
Provide administrative assistance to the receptionist position.
Provide administrative assistance to HR or other departments as needed.
Perform other duties as required.