Finance & Administrative Coordinator
About The Position
At 1-800-Packouts, we help customers protect, preserve and restore their belongings after fire, water, or storm damage. Our team not only delivers high-level, detail-oriented service during stressful situations, but we deliver it with empathy and kindness. Since 2019, we have been committed to hiring individuals who align with our 5 core values: Honors God and Family, Humble, Kind, and Transparent, Fired Up, Does the Right Thing, FUN! Due to continued growth in the Hampton Roads market, we are looking for an experienced and detail-oriented Finance & Administrative Coordinator at our Norfolk location. The Finance & Administrative Coordinator keeps day-to-day financial processes accurate, organized, and on schedule. This role manages routine bookkeeping, supports payroll, prepares recurring reports, and gives leadership reliable information for sound business decisions. It also handles a small number of onboarding and employee-record tasks. You'll thrive in this role if you value accuracy, take ownership of your work, meet deadlines, and understand how reliable financial information supports a successful business.
Requirements
- At least 3 years of experience in bookkeeping, accounting, or financial administration required; 5 or more years preferred
- Demonstrated experience with accounts payable, accounts receivable, bank reconciliations, and financial reporting
- Understanding of accounting principles and financial recordkeeping
- Proficiency in Microsoft Excel and Microsoft Office 365
- Experience using accounting, payroll, or business-management software
- Strong attention to detail, organization, and time-management skills
- Ability to manage multiple priorities and meet deadlines
- Strong communication and problem-solving skills
- Ability to work independently while contributing to a team environment
- Ability to maintain confidentiality and dependable attendance
- Valid driver's license with a clean driving record
- Ability to pass a background check and drug test
Responsibilities
- Manage accounts payable and accounts receivable
- Receive, record, deposit, and apply customer and insurance payments
- Prepare checks and process approved company expenses
- Maintain accurate financial records and supporting documentation using company accounting systems
- Reconcile bank accounts, credit cards, and other balance-sheet accounts
- Track outstanding receivables and resolve account discrepancies
- Support payroll processing and employee reimbursement tracking
- Assist with month-end close and recurring financial reporting
- Assist with financial analysis and special projects
- Maintain confidentiality of all financial and employee information
- Assist with onboarding, employee paperwork, and orientation
- Maintain employee records and training documentation
- Support benefits administration and annual review processes
- Assist management with recruiting and other administrative projects as needed
Benefits
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Training & development
- Vision insurance
- Wellness resources
- 401(k)
- Dental insurance
- 100% covered health insurance for the employee
- 100% covered telemedicine benefit
- 100% covered $30,000 life insurance policy; additional coverage may be purchased
- Optional dental, vision, dependent care FSA, short-term disability, long-term disability, accident, cancer, and critical illness coverage
- Gym membership reimbursement
- 10 days (80 hours) of annual PTO
- 6 Paid holidays
- 401(k) plan
- Bonus opportunity
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
