Finance Administrative Assistant ( Spanish Speaking)

VITRA Health • Boston, MA

5d • Hybrid

About The Position

Vitra Health is a mission-driven healthcare organization committed to improving the quality of life for individuals and families across Massachusetts. Through innovative home- and community-based services, Vitra supports aging adults, people with disabilities, and individuals with complex care needs. The Finance Administrative Assistant is a highly organized, detail-oriented professional responsible for supporting finance and operational functions across the organization. This role ensures accuracy in reporting, supports stipend processes, and collaborates cross-functionally to maintain operational efficiency. The position also provides administrative support to the revenue team and health care delivery department.

Requirements

• English & Spanish communication skills required
• High School Diploma or GED required
• Prior experience in an administrative, finance, or operations support role preferred (healthcare experience a plus)
• Strong organizational skills with ability to manage multiple priorities and deadlines
• High attention to detail and accuracy in all work
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and other business systems (NetSuite experience preferred)
• Ability to read and interpret contracts and financial documentation
• Strong problem-solving skills and ability to work independently
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to adapt to a fast-paced and evolving environment

Nice To Haves

• Bachelor’s degree preferred
• NetSuite experience preferred
• healthcare experience a plus

Responsibilities

• Support the finance team with stipend processing and related administrative activities.
• Track payment requests, monitor billing status and reconcile stipend accounts in accordance with company policies and procedures.
• Respond promptly, professionally, and accurately to client and internal inquiries.
• Review, analyze and maintain operational reports related to client and caregiver activity.
• Collaborate with various internal departments to resolve billing and stipend-related issues while identifying opportunities for process improvements.
• Maintain and update department policies, procedures and documentation.
• Manage ad hoc requests and administrative tasks as needed.
• Perform bookkeeping and financial data entry activities within NetSuite as needed.
• Maintain accurate and complete financial records, reports and supporting documentation.
• Assist with corporate credit card reconciliations, accrual entries and financial reporting.
• Ensure all assigned deliverables are completed accurately and within established deadlines.
• Support month-end close activities, including account reconciliations, journal entries and financial reporting.
• Identify opportunities to improve process, workflows and system efficiencies.
• Collaborate with revenue and health care delivery teams to gather information, resolve issues and ensure operational alignment.
• Support coordination of workflows across departments to ensure accuracy and timeliness of information.
• Foster a culture of customer service and quality care.
• Serve as a brand ambassador for Vitra Health, reflecting our mission, vision, and values.
• Demonstrate commitment to diversity, equity, and inclusion.
• Show compassion and respect for the communities we serve.
• Fosters a culture of customer service and commitment to quality care.
• Serves as a brand ambassador for Vitra reflecting our vision, mission, and values.
• Shows a genuine interest and compassion for the communities we serve and commitment to the diversity of our clients and team members.
• Mentor and supports team members.
• Complete other tasks as assigned.

Benefits

• Employer sponsored health Insurance with a generous employer match.
• Dental and Vision Benefits.
• Supplemental Benefits: Life, Accident, Critical Illness and Disability Insurance.
• 401K with a 5% company match.
• Accrued Paid-Time-Off.
• Ten company paid holidays.
• Wellness Benefits.
• Tuition Reimbursement.
• Supportive team structure and company culture with a focus on work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED