Finance - Administrative Assistant

Blackstone • Miami, FL

1d

About The Position

The Administrative Assistant role entails providing support to a team of senior-level professionals within Finance and Procurement. The responsibilities include: Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants Answering calls and acting as a gatekeeper for senior-level professionals Booking conference rooms for internal and external meetings; meeting and greeting guests, and registering guests in the visitors’ system Managing detailed corporate expenses including tracking receipts and reimbursements Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations Assisting with a variety of bespoke projects, including event planning Maintaining and organizing files Coordinating and supporting various business culture initiatives Acting as back-up support for other senior-level professionals

Requirements

• 7+ years of administrative assistant experience supporting two or more senior-level professionals
• Strong Microsoft Office skills (including PowerPoint and Outlook)
• Highly organized with strong attention to detail
• Effectively multi-tasks and prioritizes competing tasks and deadlines
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Works well under pressure
• Performs duties with the highest level of confidentiality and professional integrity
• Strong communication skills; high EQ
• An independent worker with strong follow-through skills

Nice To Haves

• Familiarity with Concur is preferred

Responsibilities

• Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Answering calls and acting as a gatekeeper for senior-level professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, and registering guests in the visitors’ system
• Managing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Assisting with a variety of bespoke projects, including event planning
• Maintaining and organizing files
• Coordinating and supporting various business culture initiatives
• Acting as back-up support for other senior-level professionals

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses
• Equity and other incentive compensation (at Blackstone’s sole discretion)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed