Finance - Administrative Assistant

Blackstone • Miami, FL

1d • $70,000 - $130,000

About The Position

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

The Administrative Assistant role entails providing support to a team of senior-level professionals within Finance and Procurement.

Requirements

• 7+ years of administrative assistant experience supporting two or more senior-level professionals
• Strong Microsoft Office skills (including PowerPoint and Outlook)
• Highly organized with strong attention to detail
• Effectively multi-tasks and prioritizes competing tasks and deadlines
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Works well under pressure
• Performs duties with the highest level of confidentiality and professional integrity
• Strong communication skills; high EQ
• An independent worker with strong follow-through skills

Responsibilities

• Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Answering calls and acting as a gatekeeper for senior-level professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, and registering guests in the visitors’ system
• Managing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Assisting with a variety of bespoke projects, including event planning
• Maintaining and organizing files
• Coordinating and supporting various business culture initiatives
• Acting as back-up support for other senior-level professionals

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed