Senior Administrative Assistant-Finance

City of Fort Myers•Fort Myers, FL

21h•Onsite

About The Position

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career. NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE. FLSA Status: Non-Exempt Safety Sensitive : NO Level II Screening : NO Under the general direction of the designated supervisor, the incumbent is responsible for organizing and coordinating departmental activities and provides administrative support for the department head. The incumbent performs highly responsible administrative work, including implementation and management of projects, programs and special events for the department. This position is responsible for handling tasks related to budget and fiscal operations, all aspects of procurement, payroll, performance evaluations, special projects, and providing administrative assistance to the department head. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work, addressing complaints, completing performance evaluations, and resolving problems. Responsibilities and Reporting During an Emergency Situation : Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice. Non Essential Employees will not be required to work during a declared emergency. The employee's Department Head will determine when the employee will be required to work.

Requirements

Proficient in the use of word processing, spreadsheet, database and presentation software.
Ability to establish and maintain effective working relationships.
Ability to operate necessary equipment, including computer, printer, copier, facsimile machine, and calculator.
Associates Degree in Business or Public Administration or related field.
Experience and/or training that provides the required knowledge, skills, abilities and essential job functions may be substituted for the degree.
Three (3) years of progressively responsible office management or related work experience.
Requires FL Driver's License with acceptable driving record.

Responsibilities

Oversees and evaluates the performance of assigned personnel.
Provide information and assistance to the public in a courteous manner and with sensitivity to the diversity of a multicultural clientele.
Resolve questions and complaints within scope of information and refer to others, as appropriate.
Responsible for supervising and directing day-to-day and activities of subordinate personnel.
Responsible for assigning work, training, and evaluating work performance; responsible for the overall operation of assigned area.
Assist in the preparation of the budget.
Monitor department expenditures and reconcile with budget.
Implements special projects as assigned.
Prepare, transcribe, and distribute letters, memorandums and/or other correspondence.
Implement organizational and/or procedural changes affecting administrative office activities.
Prepare and manage annual and monthly vacation calendars, pre-approve leave requests prior to Supervisor approval to ensure staff coverage.
Process (bi-weekly) payroll and overtime approval forms and prepare bi-weekly timesheets.
Ensure the accurate and timely printing of department reports, records, and correspondence.
Attend meetings on behalf of the director/department head.
Oversee the use of procurement cards, payroll and other bookkeeping functions.
Responsible for coordination efforts to fulfill contractual agreements between the City and outside contractors/vendors.
Responsible for providing assistance in the absence of department staff members.
Establish and maintain a working environment conducive to positive morale, individual style, quality, creativity, and teamwork.
Maybe responsible for maintaining information on City Link Drives a city vehicle as needed
This position requires regular and reliable attendance and the employee's physical presence at the workplace
Performs other duties as assigned.