Administrative Assistant - Finance

Kingman Unified School District #20•Kingman, AZ

2d•Onsite

About The Position

Under general supervision, an Administrative Assistant performs a variety of confidential and complex secretarial and administrative duties in support of the Finance Department. This classification is distinguished from secretarial and clerical classifications by the more complex, responsible and sensitive duties.

Requirements

High school diploma or equivalent
Three or more years progressively responsible office experience, or any similar combination of education and experience.
Strong verbal and written communication skills, including active listening.
Ability to use discretion and maintain confidentiality.
Critical thinking and problem-solving skills, and the ability to use sound judgment in responding to employees’ issues and concerns.
Ability to work effectively with staff and others, establishing and maintaining collaborative professional relationships.
Strong time management skills (organization, prioritization, multitasking).
Ability to work independently and as part of a team.
Proficiency in using Microsoft Office Suite software programs and other programs as it relates to position.
Ability to operate most standard office equipment.
Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.

Nice To Haves

Office experience within a school setting.

Responsibilities

Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner.
Receive and respond to inquiries made by telephone, email and in-person.
Perform a wide variety of secretarial and administrative duties to include composing correspondence, filing, compiling data and preparing reports.
Assist with Student Information Specialists in the compilation and verification of student data.
Compile statistics for a variety of reports.
Revise Student Attendance Manual and assist with trainings.
Act as a resource person for registrars and attendance technicians.
Monitor daily attendance records for accuracy.
Assist in yearly enrollment and withdrawal of students.
Maintain appropriate files and records.
Assist in the preparation of Excel documents in support of Accounts Payable and Payroll.
Maintain knowledge of and adhere to all policies, regulations and rules.
Perform related duties as assigned in a safe and prudent manner.