Administrative Assistant Finance

Unity House of Troy•City of Troy, NY

8h•$18 - $19•Onsite

About The Position

Unity House of Troy's Finance department is looking for a Respite Administrative Assistant to help with recordkeeping, file management and department organization. The ideal candidate is dependable, organized, and able to handle confidential information with discretion. This position offers flexibility with total weekly hours to work with you, Monday - Friday, and is an excellent opportunity for someone looking to supplement income.

Requirements

High School diploma or equivalent
2+ years of administrative or clerical experience
Strong attention to detail, accuracy, and organization.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and basic data entry.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.

Nice To Haves

Associate’s Degree preferred.
Finance or nonprofit setting grant writing experience is a plus.

Responsibilities

Provide administrative support to the Finance Department, including filing, scanning, and document management, physical and electronic.
Organize documentation for contract billing.
Enter data into spreadsheets accurately and efficiently.
Run reports in accounting system.
Support month-end and year-end financial processes by organizing and maintaining records.
Respond to internal and external inquiries in a professional and timely manner.
Coordinate interdepartmental communication to ensure timely completion of financial tasks.
Assist with distribution of finance-related correspondence.
Maintain confidentiality of sensitive financial and personnel information at all times.
Follow agency policies, procedures, and internal controls related to finance and data security.
Assist with document preparation for audits and grant reporting.
Participate in staff meetings, training sessions, and special projects as assigned.
Promote collaboration and effective communication within and outside the Finance Department.