Administrative Assistant - Structured Finance

Loomis Sayles•Boston, MA

2d•$70,000 - $90,000•Hybrid

About The Position

Loomis Sayles is looking for an administrative professional to join our Structured Finance team to provide a full range of support to the department head, analysts, traders and associates. Assignments may be non-routine in nature, and often times will be highly confidential.

Requirements

Bachelor’s degree or equivalent experience
Minimum of 4 years of relevant work experience.
Experience in financial services preferred.
High level of professionalism and superior communication skills both written and verbal required
Superior organizational skills and detail oriented.
Strong time management skills and ability to prioritize and multitask with ease
Positive approach to assignments – no job is too big or too small.
Flexible, team-oriented attitude.
Willing to work extra hours when necessary.

Responsibilities

Provide vital support such as calendar management, coordination of meetings and composing and editing correspondence as advised, directing telephone calls and visitors, distributing mail, expense reporting, vacation tracking, etc.
Ensure appropriate and timely communication of information to and from managers
Provide support as necessary, including filing, faxing, copying, data entry, etc.
Schedule and organize meetings including internal and external participants. Manage the preparation and distribution of appropriate materials for those meetings
High priority of administrative support in international and domestic travel arrangements
Work independently and exercise good judgment when dealing with external entities and internal clients and stakeholders throughout the firm.
Assume responsibility for special projects as assigned, including those requiring effective use of internal and external computer-based information management systems.
Learn how various functions within the firm are connected and help develop new and improved ways of managing information flow.
Provide additional backup across peer group as needed.
Additional responsibilities as assigned or requested.