Finance & Accounting Office Assistant

Chrisp Company • Fremont, CA

130d • $23 - $26 • Onsite

About The Position

The Finance & Accounting Office Assistant supports the Accounts Receivable, Accounts Payable, General Accounting, and Contracts departments while helping ensure compliance with company policies. The role manages document flow through copying, scanning, entering information into systems, and maintaining organized records. It also handles mail, files, and records accurately and provides administrative support, including meeting coordination. The position emphasizes proactive supply management, document preparation, data retrieval, and continuous improvement and quality across the organization.

The role is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexible hours and overtime as necessary. It is not a hybrid or remote position.

Requirements

• High school degree or GED.
• General office experience.
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Ability to communicate progress to supervisors and team members.
• Ability to understand directions and ask questions when necessary.
• Desire to help others.
• Excellent written and verbal communication skills.
• Effective time management and task organization.
• Patience.
• Self-motivation, proactivity, and a strong work ethic.
• Willingness to contribute as a team member where needed.
• Must be at least 21 years of age and able to meet company driving requirements.

Nice To Haves

• A degree is a plus.
• Prior financial and accounting experience is a plus.

Responsibilities

• Communicate with team members to disseminate or explain information.
• Assist associates in ways that optimize procedures.
• Coordinate with all departments to ensure compliance with established policies.
• Prepare Preliminary Lien Notices and coordinate their certified delivery.
• Input information into the document management system.
• Proofread documents.
• Type letters and other correspondence.
• Drive and run errands as requested for business needs.
• Perform other duties assigned by management.

Benefits

• Fully paid medical, dental, and vision coverage for the employee and eligible dependents.
• 401(k) and 401(k) match.
• Paid holidays.
• Paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED