Finance & Accounting Coordinator

Mississippi Votes•Jackson, MS

6d•Onsite

About The Position

The Finance & Accounting Coordinator is a mid-to-senior-level individual contributor supporting accounting, financial reporting, budget analysis, grant accounting, and audit preparation for Mississippi Votes and Mississippi Votes Action Fund. Reporting to the Deputy Director of Finance & Operations, the Coordinator performs complex accounting work with accuracy, independent judgment, and consistent follow-through, combining transaction processing with financial analysis, reconciliation, and reporting. The position has no staff supervision or departmental management responsibilities. The Deputy Director establishes priorities, reviews work, and retains responsibility for financial strategy, policies, approvals, and departmental oversight. The Coordinator maintains accounting records for both organizations; prepares reconciliations, financial statements, budgets and forecasts, grant schedules and reports, and audit documentation; tracks restricted funding; reconciles inter-entity activity; and identifies discrepancies or concerns. The role works with HR, development, program staff, leadership, and external auditors or accounting preparers to obtain documentation, resolve questions, and explain financial information. The position is based in Jackson, Mississippi, allows up to 30% travel, and offers healthcare, dental, and vision coverage at 50% paid by MS Votes, paid holidays, PTO, and organizational closure periods. Salary is $68,000. Priority consideration is given to applications received by December 7, 2026; applications are reviewed on a rolling basis until the position is filled.

Requirements

Bachelor’s degree or higher in finance, accounting, business administration, or another related field.
At least five years of progressive accounting or financial operations experience, including substantial nonprofit accounting experience.
Demonstrated ability to complete monthly reconciliations, closing activities, financial statements, and supporting schedules with limited day-to-day direction.
Strong knowledge of nonprofit accounting principles, restricted funding, grant accounting, and expense allocations.
Experience preparing budget-to-actual reports, analyzing variances, and developing cash-flow projections.
Experience preparing audit schedules and responding to external accounting or audit requests.
Proficiency with QuickBooks Online and strong Excel or Google Sheets skills.
Ability to research discrepancies and prepare accurate corrections or recommendations.
Strong organization, attention to detail, discretion, and follow-through.
Ability to explain financial information clearly and collaborate across departments.

Nice To Haves

Experience with affiliated 501(c)(3) and 501(c)(4) organizations.
Familiarity with inter-entity accounting, cost-sharing agreements, and lobbying or political expenditure tracking.
Experience reconciling donor databases with accounting systems.
Experience resolving accounting backlogs or improving financial documentation.
CNAP credential or other relevant accounting training.
Familiarity with Mississippi nonprofit, civic engagement, or advocacy organizations.

Responsibilities

Perform daily accounting in QuickBooks Online for both entities, including accounts payable, accounts receivable, general ledger entries, and supporting documentation.
Prepare journal entries, accruals, prepaid expense schedules, and other adjustments for review.
Complete monthly bank, credit card, payroll, and balance sheet reconciliations; investigate discrepancies and resolve outstanding items.
Complete assigned monthly and year-end closing activities according to established deadlines.
Code transactions by organization, department, program, grant, funding source, and functional expense category.
Process invoices, vendor payments, reimbursements, and receivables through established approval procedures, verifying documentation, coding, and authorization.
Research historical accounting discrepancies and prepare corrections for the Deputy Director’s review.
Prepare monthly financial statements, budget-to-actual reports, and supporting schedules for review.
Analyze revenue, expenses, and budget variances; explain material changes and flag items requiring follow-up.
Prepare cash-flow projections using anticipated revenue, payment obligations, and grant reimbursement timelines.
Compile financial information and worksheets supporting annual budgets and periodic forecasts.
Provide department and program staff with approved budget information and spending updates.
Prepare financial schedules and analyses for leadership reports, board meetings, and finance committee materials.
Bring emerging concerns promptly to the Deputy Director with relevant documentation and recommended next steps.
Prepare accurate, complete, and timely financial reports and supporting documentation to assist the Deputy Director of Finance & Operations in preparing for board meetings and review.
Record grants, contributions, sponsorships, and other revenue using appropriate accounting treatment and documentation.
Maintain schedules of grant budgets, expenditures, restrictions, receivables, reporting deadlines, and remaining balances.
Prepare grant financial reports and reimbursement requests for review and submission.
Reconcile donor and fundraising records with accounting records in collaboration with development staff.
Review grant expenses against approved budgets and funding terms; flag questions or discrepancies.
Prepare financial information for grant proposals, renewals, and funder inquiries.
Maintain documentation supporting restricted fund balances and releases from restriction.
Maintain distinct accounting records for MS Votes and MSVAF.
Apply approved cost-sharing and expense-allocation methods consistently, with supporting documentation.
Prepare and reconcile payroll allocations, shared expenses, and amounts due between organizations.
Prepare inter-entity reimbursement schedules for review and authorized payment.
Maintain records supporting lobbying and political expenditure tracking under established procedures.
Prepare functional expense schedules for program services, management and general, and fundraising.
Refer questions about classification, allowable expenditures, or allocation methods to the Deputy Director.
Manage PEX and Bill.com accounts for both organizations.
Work with HR and the payroll provider to verify payroll inputs, approved changes, deductions, and allocations.
Record payroll activity and reconcile payroll reports with the general ledger.
Maintain vendor and contractor documentation, including W-9s, invoices, contracts, and payment records.
Prepare contractor payment schedules and supporting information for annual 1099 reporting.
Protect confidential employee, vendor, donor, and organizational financial information.
Prepare audit schedules, reconciliations, transaction samples, and supporting records requested by the Deputy Director or external auditors.
Respond to assigned audit requests and track outstanding documentation.
Compile financial information for external preparers of Forms 990 and other required filings.
Maintain organized, accessible records supporting audit readiness throughout the year.
Complete assigned corrective actions from audit findings or accounting reviews.
Notify the Deputy Director of missing records, unresolved balances, or potential reporting delays.
Follow established internal controls, approval requirements, records-retention procedures, and financial policies.
Recommend improvements to accounting accuracy, documentation, and workflow efficiency.
Document recurring accounting procedures and carry out approved process improvements.
Help staff understand financial forms, expense documentation, coding requirements, and budget reports.
Participate in finance, department, and organizational meetings, planning, and training as assigned.
Provide regular updates on deadlines, outstanding items, and concerns.
Complete other related accounting and financial reporting duties as assigned.