Coordinator of Accounting and Finance
About The Position
Florida Atlantic University is seeking a Coordinator of Accounting and Finance in Boca Raton, Florida. The position supports the university’s academic effectiveness by providing fiscal management, personnel, purchasing, bursar, and administrative technology services, primarily for Campus Recreation and the Division of Student Affairs: Finance Operations. The coordinator reviews and processes financial transactions, reconciliations, purchase requests, contracts, invoices, and revenue records; monitors budgets, expenses, and collections; and helps ensure compliance with university financial policies and audit procedures. The role also supports club sports, travel expenditures, student employee onboarding and offboarding, and Campus Recreation leadership activities. The position oversees the hiring, training, scheduling, and supervision of finance interns and contributes to student staff development, departmental strategic planning, and annual assessment. The employee may serve on committees and perform other job-related duties as assigned. The listed schedule is Monday through Friday, 8 a.m. to 5 p.m., with some nights and weekends required.
Requirements
- Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.
- Final candidate must provide official sealed transcripts and, if applicable, an original NACES evaluation before employment begins.
- Selected candidates must successfully complete required pre-employment screenings, which may include criminal background checks, motor vehicle checks, credit checks, reference checks, and alcohol and drug screening.
Responsibilities
- Review expense justification requests, purchase requisitions, and payment requests for completeness, necessity, account codes, budget balances, and available cash.
- Submit contracts to the Division’s Director of Finance and Accounting for review and signature before related payment requests or requisitions proceed.
- Ensure P-Card transactions are posted within university-established timelines.
- Maintain expense control spreadsheets and ensure department expense logs are maintained and reconciled; perform secondary expense reconciliations and review encumbrances for accuracy.
- Provide monthly expense updates to the Director and report concerns to the Associate Director of Finance and Accounting.
- Compare current revenue and expenses with prior years.
- Maintain accurate balances for departmental open and blanket purchase orders and review invoices for accuracy.
- Review Internal Agreements, invoices, and journal entries before the Director and client signatures, as needed.
- Enter requisitions into Workday, ensure purchase orders are created, and ensure invoices are approved and paid promptly; assist other division departments with purchasing as needed.
- Enter Workday journals to recognize revenue from credit card payments and other departments, and enter other journals as needed.
- Prepare monthly revenue reconciliations between the accounting and billing systems and make correcting entries as needed.
- Enter purchase requests into Owl Central to obtain prior approval and confirm budget availability.
- Create or review Daily Tender Summaries, Credit Card Reconciliations, and Payroll Reconciliations; investigate and resolve discrepancies with Campus Recreation team members and obtain required approvals.
- Provide monthly revenue collection updates, noting invoices more than 15 days past due.
- Participate in Campus Recreation leadership team meetings.
- Communicate changes in university finance policy to departmental staff.
- Assist with audit compliance for Campus Recreation financial and administrative procedures.
- Evaluate departmental financial procedures and provide feedback and recommendations.
- Process payments, enter requisitions, and make P-card purchases related to club sports.
- Assist the Assistant Director of Sports Programs.
- Help professional staff with spending authorizations and expenditures for conference and candidate recruitment travel.
- Serve as backup HR partner for processing student employee onboarding and offboarding.
- Oversee hiring, training, scheduling, and supervision of finance interns.
- Support student staff development opportunities.
- Assist with developing the departmental strategic plan and annual assessment materials.
- Serve on committees and assist the department and division as needed.
- Perform other job-related duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Flexible Spending plans
- Employee Assistance Program
- State retirement options, including tax-deferred annuities and Roth 403(b) plans
- Public Service Loan Forgiveness program for state employees
- Sick Leave Pool Program
- Vacation leave and sick leave for eligible employees
- One personal day for eligible employees
- Nine paid holidays
- Paid winter break at the President’s discretion
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program tuition assistance for eligible staff and faculty after six months of full-time employment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
