File Clerk

ARMBRUST & BROWN PLLC • Austin, TX

45d • Onsite

About The Position

The Project Clerk supports the Firm’s Municipal Utility District (MUD) practice by performing high-volume administrative and clerical work that keeps district operations organized, accurate, and on schedule. This role is essential to preparing meeting materials, maintaining records, and supporting time-sensitive legal workflows.

Requirements

• High school diploma or GED required
• 6+ months of administrative, clerical, or office experience preferred
• Strong organizational and time management skills
• Ability to manage repetitive tasks with consistency and accuracy
• Ability to follow detailed instructions and handle multiple priorities
• Basic written and verbal communication skills
• Strong work ethic and reliability
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Nice To Haves

• Experience in a law firm or professional services environment is a plus
• Experience with document management systems (e.g., NetDocuments or similar) preferred
• Comfort learning new technology and systems

Responsibilities

• Prepare, copy, and assemble district meeting packets in accordance with district-specific requirements and deadlines
• Coordinate delivery and distribution of meeting materials (physical and electronic)
• Maintain and update district records, including handbooks and official documents
• Assist with preparation and organization of district meeting minutes and exhibits
• Complete high-volume scanning, copying, and document management tasks with accuracy
• Index, organize, and coordinate transfer of files to offsite storage
• Provide administrative support to attorneys and legal assistants on time-sensitive tasks
• Assist with special projects and shifting priorities as needed
• Comply with all Firm policies, procedures, and confidentiality standards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED