File Clerk

Winnebago Tribe•Winnebago, NE

10d•Onsite

About The Position

The File Clerk prepares and maintains electronic case files for civil, criminal, child support, and supreme court cases. The position is temporary and will end after physical files have been converted to digital files and stored in the electronic computer monitoring system. The role prepares files for scanning, verifies that files are complete, updates electronically filed documentation, and maintains orderly hard-copy and electronic records. It also requires familiarity with court filing systems and procedures, discretion in handling confidential client records, and the ability to work with minimal supervision.

Requirements

Maintain the utmost confidentiality of client files as provided by law.
Keyboarding ability of at least 55 WPM with accuracy.
Proficiency with word-processing and database software.
Ability to work with people of varied personalities who contact the court.
Good command of English, both orally and in writing.
Dependability, including punctual attendance and follow-through on assignments and unsupervised projects.
Fluent ability to read, write, and speak English, and to use professional verbal and written communication skills effectively.
Applicants must comply with 45 CFR 1301, Subpart D, Section 1301.31(C) and (D), including signing a pre-employment declaration regarding arrests and convictions of child abuse or violent felonies, and comply with PL 101-630 and PL 101-637 regarding criminal-record checks.
Submit a resume, cover letter, and two letters of recommendation. Applicants claiming Native American or Veteran preference should include supporting documentation.

Nice To Haves

High school diploma or GED is preferred.

Responsibilities

Demonstrate the Winnebago Tribe’s core mission, vision, and values.
Prepare case files for scanning and electronic filing and ensure files are complete.
Update electronically filed documentation, including contact information, payments, and case closures.
Maintain an organized procedure for converting hard-copy files to electronic files.
Prepare hard-copy files for shredding.
Prepare and maintain active and pending case files in an orderly fashion.
Save, maintain, and manage electronic files.
Become familiar with court areas and filing systems, including forms and procedures for different case types.
Maintain the confidentiality of client records as required by law.
Follow the Court of Ethics established for Winnebago Tribal Court personnel.