FILE CLERK

McAfee & Taft•Oklahoma City, OK

2d•Onsite

About The Position

The File Clerk organizes client files and maintains the physical condition of the filing department, including interfiling, labeling, shelving, scanning, boxing, and shifting. The role performs file-related messenger and clerical services, supports the circulation and location of records, and assists attorneys, paralegals, and secretaries with special projects. The position has no supervisory responsibilities and may require periodic travel to the Tulsa office to assist with operational needs and projects.

Requirements

High school diploma required.
Minimum of 1 year of records management or related office management experience required.
Skilled with MS Office Suite.
Excellent written and oral communication skills, including comprehension and expression.
Strong organizational and time-management skills.
Good analytical and problem-solving skills.
Resourcefulness and ability to take initiative in developing and completing projects.
Strong sense of customer service.
Ability to maintain a high degree of confidentiality.
Demonstrated integrity and ethics, including honesty, accountability, confidentiality, and support for company values.
Ability to work as part of a team, meet deadlines and responsibilities, listen to others, and promote a team atmosphere.
Strong interpersonal skills, including listening, relationship-building, flexibility, effective negotiation, and receptiveness to feedback.
Ability to manage workload and time, prioritize tasks, develop effective work procedures, and handle information flow.
Dependability, including meeting commitments and attendance and punctuality requirements, working independently, accepting accountability, and staying focused under pressure.
Ability to work with large files for extended periods daily.
Ability to frequently lift and carry up to 50 pounds.
Ability to frequently stand, bend, squat, reach, climb, kneel, stoop, and walk.
Good finger dexterity and feeling, with ability to perform frequent repetitive motions.

Nice To Haves

Associate’s degree preferred.
2 or more years of records management or related office management experience preferred.

Responsibilities

Perform messenger services for the File Department, delivering or retrieving files and boxes within the firm as needed.
Perform clerical tasks related to updating and maintaining client files in accordance with policies and procedures.
Scan, organize, and shelve incoming files.
Facilitate the circulation of boxes to and from the off-site records storage vendor.
Research the location of files and folders.
Monitor shelf-space needs, make recommendations, and carry out pull and shift projects.
Adhere to general safety practices.
Receive and process loose-document filing.
Assist attorneys, paralegals, and secretaries with special projects.
Conduct physical audits or verifications of files as requested by department management.
Perform other duties and projects as required.
Travel periodically to the Tulsa office, as needed, to assist with operational needs and projects.