File Clerk

Winnebago Tribe of Nebraska•Winnebago, NE

1d•Onsite

About The Position

The File Clerk prepares and maintains electronic case files for civil, criminal, child support, and supreme court matters. The position converts physical files into electronic records, keeps documentation and active or pending files organized, and maintains confidentiality of client records as required by law. This is a temporary position that will end after physical files have been converted and stored on the electronic computer monitoring system. The role reports to the Chief Clerk/Administrator and is based at 228 Industrial Road, Winnebago, Nebraska 68071. It is listed as regular full-time and non-exempt, with a salary of $18.00 per hour. Applicants must be able to maintain confidentiality, keyboard at least 55 WPM accurately, use word-processing and database software, communicate effectively in English, interact with people who contact the court, and reliably complete assignments with minimal supervision. A high school diploma or GED is preferred. The position involves normal to light office work, lifting up to 10 pounds, and extended periods of walking, standing, sitting, and using office equipment. Applicants must meet specified criminal-record declaration and background-check requirements.

Requirements

Maintain the utmost confidentiality of client files as provided by law.
Keyboard at least 55 words per minute with accuracy.
Be proficient with word-processing and database software.
Work effectively with people who contact the court.
Have a good command of spoken and written English.
Be dependable in attendance, punctuality, and following through on assignments and unsupervised projects.
Follow the Court of Ethics established for Winnebago Tribal Court personnel.
Read, write, and speak English fluently and use professional verbal and written communication skills.
Comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, including signing a declaration regarding arrests and convictions of child abuse or violent felonies, and comply with PL 101-630 and PL 101-637 regarding criminal records checks.

Nice To Haves

High school diploma or GED is preferred.

Responsibilities

Demonstrate the Winnebago Tribe’s core mission, vision, and values.
Prepare case files for scanning and electronic filing, ensuring files are complete.
Update electronically filed documentation, including contact information, payments, and case closures.
Maintain an organized procedure for converting hard-copy files to electronic files.
Prepare hard-copy files for shredding.
Prepare and maintain active and pending case files in an orderly fashion.
Save, maintain, and manage electronic files.
Become familiar with court areas, filing systems, forms, and procedures for all case files.
Maintain the confidentiality of client records as required by law.