File Clerk

Whitley County Government • Columbia City, IN

1d • Onsite

About The Position

The File Clerk serves the Whitley County Community Corrections Department and is responsible for maintaining Work Release, Home Detention, and Community Service files, as well as entering Home Detention contact verifications into a database. The position performs routine, recurring duties under departmental policies and procedures, with priorities established through a flexible customary schedule. Assignments and objectives are set jointly with the immediate supervisor, and decisions follow specific instructions or established policies and procedures. The role involves frequent contact with co-workers, other County departments, and the public to exchange information and provide service. The File Clerk reports directly to the Office Manager.

Requirements

• High school diploma or GED.
• Meet all Departmental and employer hiring requirements, including passing a drug test.
• Working knowledge of and ability to use standard office equipment, including a computer, copier, and telephone.
• Working knowledge of and ability to use departmental computer software, including Microsoft Office.
• Working knowledge of standard English grammar, spelling, and punctuation, and ability to type with speed and accuracy.
• Ability to organize files accurately and efficiently in alphabetical order and merge them into file cabinets.
• Ability to provide public access to, or maintain confidentiality of, departmental information and records according to state requirements.
• Ability to comply with employer and departmental personnel policies and work rules, including those concerning attendance, safety, a drug-free workplace, and personal conduct.
• Ability to compare or observe similarities and differences between data, people, or things.
• Ability to understand, memorize, retain, and carry out written or oral instructions, and present findings orally or in writing.
• Ability to work independently with minimal supervision and collaboratively in a team environment.
• Ability to handle several tasks at once and work rapidly for long periods amid frequent distractions and interruptions, occasionally under time pressure.
• Ability to communicate effectively orally and in writing with co-workers, other County departments, and the public, with sensitivity to professional ethics, gender and cultural diversity, and disabilities.
• Ability to apply knowledge of people and locations.

Responsibilities

• Maintain Work Release, Home Detention, and Community Service files.
• Enter Home Detention participants' contact verifications into the database.
• Break down and merge files for participants no longer involved with the program.
• Track, monitor, and maintain participant file retention and destruction in accordance with Indiana Court Services regulations.
• Perform co-workers' duties as required.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED