File Clerk

Quintairos, Prieto, Wood & Boyer, P.A.•Glendale, CA

59d•$18 - $22•Onsite

About The Position

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) is seeking an experienced File Clerk to support its Workers’ Compensation Defense practice in the Glendale office. This full-time, in-office role supports the day-to-day operations of a busy practice by processing, organizing, maintaining, and distributing incoming mail, correspondence, and legal documents, while ensuring case files are accurate and up to date. The ideal candidate is organized, dependable, quick to learn, and comfortable managing a high volume of documents in a fast-paced law office environment. Consistency, attention to detail, and strong follow-through are essential. Compensation is competitive and commensurate with experience, with a comprehensive benefits package.

Requirements

High School Diploma or equivalent required.
Experience scanning, digitizing, indexing, and archiving legal documents within a case management system.
Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
Strong organizational skills and exceptional attention to detail.
Ability to consistently follow established document and mail management procedures.
Ability to manage a high volume of documents and competing priorities in a fast-paced environment.
Strong work ethic, dependability, and willingness to learn.
Ability to work effectively both independently and as part of a legal team.

Nice To Haves

Three or more years of law office experience preferred.
Prior experience in a file clerk, records, legal administrative, or similar law firm support role preferred.

Responsibilities

Sort and process incoming physical mail, emailed documents, and electronic faxes.
Distribute incoming documents and correspondence to appropriate attorneys, legal staff, and case files.
Scan, digitize, index, and archive mail and legal documents in the firm’s electronic case management system.
Organize, label, and maintain legal documents, medical records, correspondence, and other case materials.
Ensure documents are accurately saved and maintained in the appropriate electronic files.
Retrieve files and documents for the firm’s diary and task system, legal and medical projects, and attorney court calendars.
Process and coordinate outgoing mail and mailings, including materials for remote team members.
Assist with exhibit preparation and organization as needed.
Answer and route incoming telephone calls.
Assist with office organization and replenishing supplies.
Help ensure common office areas remain organized and properly maintained.
Provide additional clerical and administrative support to attorneys and legal staff as needed.