Field Staff Travel Coordinator

Lindblad Expeditions • Seattle, WA

5d

About The Position

As a member of the Field Staff Department, the Field Staff Travel Coordinator is responsible for coordinating all aspects of travel arrangements for all field staff. The Travel Coordinator is part of a two-person travel team and directly collaborates with the Field Staff Coordinator and Scheduling teams.

Requirements

• High school diploma or GED required.
• Experience with international and domestic bookings required.
• Excellent knowledge of geography required.
• Using the English language, this person must have the ability to read and interpret documents such as correspondence, forms, brochures, and tickets.
• Must also possess the ability to write routine correspondence.
• Must exhibit proficient computer skills in Windows operating system with Microsoft products.
• Strong skills in time management are necessary; must be able to handle multiple tasks, set priorities, and meet deadlines, despite interruptions.
• Must possess the ability to work independently as well as with others in a team environment.
• Must be able to organize work effectively, with careful attention to detail.
• Using the English language, this person must have the ability to read, write, and comprehend policies, legal guidelines, correspondence, and memos.
• Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor.

Nice To Haves

• Associate or Bachelor’s degree preferred.

Responsibilities

• Coordinates and fulfills travel requests for flights, hotels, transfers and rental cars for all field staff.
• Reviews and processes staff travel deviation requests and coordinates collection of applicable deviation fees.
• Enters and maintains travel-related data in staff management and guest reservation systems.
• Reviews staff requests for pre-approval of travel-related expenses.
• Handles urgent travel changes for staff related to assignment updates, voyage changes or cancellations, and airline schedule changes.
• Maintains all Egencia and travel-related instructions and resources for field staff.
• Creates and coordinates Egencia accounts for all field staff.
• Collaborates with Field Staff Coordinator and Scheduling teams to determine seasonal staff travel needs and updates travel information documentation for staff.
• Assists in determining travel documentation requirements (such as visas and immigration letters) for field staff and provides instructions and assistance in obtaining documents as necessary.
• Collaborates with the Field Staff Coordinator team to maintain up-to-date passport information and other travel documents for field staff.
• Works with the Field Staff Coordinator team to provide field staff arrival and departure information to colleagues and third parties as needed and to calculate additional travel pay.
• Sends pre-travel communications to field staff.

Benefits

• Travel benefits for employees and their family
• Voyage of Discovery trips for employees to travel as guests
• Health insurance including Medical, Dental, Vision
• 401(k) plan with employer match
• Long-Term Disability, Life & AD&D Insurance
• Flexible Spending Account (FSA) to be used for out-of-pocket medical and dependent care
• Pre-Tax Commuter Benefit
• 7-8 Paid Holidays
• 2-3 Floating Holiday Options (pro-rated per start date)
• Up to 15 days of vacation (pro-rated per anniversary year)
• Parental Leave
• Sick/personal days per city & state ordinance
• Pet Insurance discount

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED