Field Services Administrative Assistant

Career Cleveland Electric • Austell, GA

6d • Onsite

About The Position

Cleveland Electric Company is hiring a full-time, onsite Field Services Administrative Assistant for its pre-fabrication shop in Lithia Springs, Georgia. The position provides administrative and project support to the Contract Manager, clients, superintendents, construction-site staff, and field teams. Duties include handling service requests, managing RFI and submittal programs, preparing field labor reports and project documents, coordinating schedules and meetings, processing routine office and personnel paperwork, and managing safety documents. The work environment may be loud outside the site office, and the employee may need to wear a hardhat and safety glasses and observe job-site safety procedures.

Requirements

• High school diploma or GED.
• At least six months of experience in an administrative role.
• Ability to remain professional and diplomatic in stressful situations.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence, with strong written and verbal communication skills.
• Ability to compute rates, ratios, and percentages and to draw and interpret bar graphs.
• Ability to solve practical problems and handle situations with limited standardization.
• Ability to interpret instructions provided in written, oral, diagram, or schedule form.
• Experience using and manipulating spreadsheets in Microsoft Excel and expert proficiency in Microsoft Word.
• Ability to prioritize and multitask.

Nice To Haves

• Bilingual in Spanish and English.
• Construction experience and familiarity with contracts.

Responsibilities

• Respond to service and assistance requests from the Contract Manager, clients, and superintendent.
• Prepare, issue, and send receipts, bills, policies, invoices, statements, and checks.
• Manage the RFI program.
• Assist construction-site staff with office equipment and materials.
• Prepare and transmit daily field labor reports.
• Perform general office duties, including copying, document control, mail processing, and answering phones.
• Oversee and process day-to-day administrative items, including expense reports, supply requisitions, personnel transaction forms, and budgets.
• Update project and delivery schedules, reports, change orders, and documents to reflect project revisions and changes.
• Maintain project meeting and appointment schedules to ensure meetings and reports are addressed.
• Manage the submittal program.
• Manage safety documents.

Benefits

• Competitive pay.
• Two Aetna medical plan options (PPO and HSA), with coverage eligible on the first day of hire.
• Two dental plan options (PPO and HMO), with coverage eligible on the first day of hire.
• Vision plan fully covered by Cleveland, with coverage eligible on the first day of hire.
• 401(k) with employer match.
• Long-term disability coverage.
• 15 days of PTO.
• Eight company holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED