Administrative Assistant - Administrative Services

Mayo Clinic • Rochester, MN

10h • $22 - $30

About The Position

The Administrative Assistant provides non-clinical administrative support, including scheduling, coordination, and follow-up for meetings, events, and professional travel; calendar management; preparing documents and presentations; processing invoices and reimbursements; composing or transcribing correspondence and documents; supporting departmental projects and activities; maintaining websites, databases, spreadsheets, and social media accounts; and answering telephones with appropriate follow-through. The role calls for initiative, proficiency, adaptability, strong organizational and communication skills, professionalism, confidentiality, and a commitment to quality service. The position uses computer hardware and software, telecommunications, and other office equipment, often navigating multiple systems simultaneously, and requires careful attention to accuracy and completeness.

Mayo Clinic describes its employee offering as including competitive compensation, comprehensive benefits, and continuing education and advancement opportunities. The job posting also highlights medical, dental, vision, pre-tax savings, and retirement benefits.

Requirements

• High school diploma or GED plus at least two years of experience in an administrative support role; or a one-year degree/diploma in an administrative, business, or medical-related program plus at least one year of administrative support experience; or an associate’s degree in an administrative, business, or medical-related program.
• Administrative support experience must include meeting management and calendar coordination, creating or transcribing correspondence/documents, and using business-related software to produce databases, spreadsheets, presentations, or similar materials.
• Strong organizational, customer service, professionalism, interpersonal, written communication, and oral communication skills.
• Ability to prioritize, shift tasks frequently and quickly, and adapt to a rapidly changing environment.
• Effective and appropriate decision-making and judgment, confidentiality, attention to detail, and follow-through.
• Experience coordinating travel and managing expenses.
• Proficient application of English grammar, punctuation, and sentence structure.

Responsibilities

• Schedule, coordinate, and follow up on meetings, events, and professional travel.
• Manage calendars.
• Prepare documents and presentation materials.
• Process invoices and reimbursements.
• Compose and/or transcribe correspondence and documents.
• Support departmental projects and activities.
• Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow-through.
• Use computer hardware and software, telecommunications, and other office equipment, including navigating multiple systems simultaneously.
• Ensure accuracy and completeness through attention to detail.

Benefits

• Multiple medical plan options.
• Dental coverage through Delta Dental or a reimbursement account for flexible coverage.
• Vision plan with a national network.
• HSA and FSAs for eligible expenses.
• Competitive retirement package.
• Comprehensive benefit plans.
• Continuing education and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED