Field Operations Administrator II

Nexus Water Group • Pelham, AL

3d • Onsite

About The Position

The Field Operations Department Administrator leads, coordinates, and supports the Field Operations team that operate and maintain the water system to efficiently provide safe and reliable service to our customers. This position will be onsite at Alabama Water Utilities in Pelham, AL.

Requirements

• High School diploma or equivalent required.
• Minimum of 2 years of ERP system experience required; SAP experience strongly preferred.
• Strong verbal and written communication skills with the ability to effectively interact with employees, vendors, contractors, and customers.
• Ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast-paced operations environment.
• Knowledge of procurement, inventory management, supply chain coordination, quality assurance, and process improvement principles.
• Strong organizational, problem-solving, and customer service skills with attention to detail and accuracy.
• Ability to perform basic mathematical calculations and interpret written and verbal instructions.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and file management systems.
• Experience using ERP systems required; SAP experience preferred, including Service Management (SM), Materials Management (MM), Device Management (DM), and Customer Relationship Management (CRM) modules.
• Ability to maintain professionalism, foster positive customer relations, and support cross-functional operational teams.
• Commitment to workplace safety and adherence to company policies and safe operating practices.
• Ability to successfully complete required pre-employment screenings and testing.

Nice To Haves

• Minimum of 3 years of experience in an operations-related environment such as utilities, engineering, construction, manufacturing, or similar industries preferred.

Responsibilities

• Support daily Field Operations administrative functions including procurement, vendor coordination, inventory management, document control, and reporting.
• Coordinate contractors and vendors for construction follow-up work, maintenance services, and operational support activities.
• Manage purchasing processes in SAP, including purchase requisitions, purchase orders, goods receipts, service orders, and inventory transactions.
• Maintain vendor compliance documentation such as W-9s, insurance certificates, and diversity certifications.
• Coordinate ordering and distribution of uniforms, field supplies, safety equipment, and operational materials.
• Maintain electronic and hard-copy operational records, permits, inspections, maintenance documentation, and engineering support files.
• Collect and analyze operational data to prepare monthly reports, presentations, dashboards, and performance tracking metrics.
• Support break report administration by coordinating documentation, invoicing, and collections related to third-party damages.
• Provide administrative support to Field Operations leadership, including travel arrangements, scheduling, expense reporting, and meeting coordination.
• Support preventative and predictive maintenance programs by coordinating schedules, tracking maintenance activities, and maintaining CMMS-related records.
• Manage maintenance and operational data tracking, reporting, and trend analysis to improve efficiency and reduce reactive maintenance.
• Collaborate across departments to support operational goals, process improvements, and continuous quality initiatives.
• Promote and uphold all company safety standards, policies, and PPE requirements.

Benefits

• Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays.
• Health, dental, prescription and vision benefits
• 401(k) Program with Matching Contribution: 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution.
• Professional development opportunities through training, professional certifications, and education allowance.
• Company provided life insurance
• Employee Assistance Program
• Employee Resource Groups (ERG)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED