FDC-FIELD OFFICE MANAGER - SES - 70005509- SUMTER CORRECTIONAL INSTITUTION
About The Position
The Florida Department of Corrections (FDC) is seeking a versatile and dedicated professional to serve as the Field Office Manager at Sumter Correctional Institution. This position is a Selected Exempt Service (SES) position located at Sumter Correctional Institution and is not a telework position, requiring the incumbent to report to the FDC office in the area it serves. The Field Office Manager (FOM) is a position of special trust that performs day-to-day financial functions, serves in an advisory capacity to the institution's executive leadership, and provides critical accountability measures. The financial functions include, but are not limited to, administering procurement processes and activities while ensuring budget compliance and providing accurate budgetary coding and projections. The FOM oversees human resources operations for the Institution and is responsible for monitoring and ensuring compliance with human resources functions.
Requirements
- A high school diploma or its equivalent
- Eight (8) years of experience in performing and/or managing financial services (finance & accounting, procurement, budget compliance) and/or human resources/personnel.
- Advanced degree and two (2) years of the required experience
- Bachelor’s degree and four (4) years of the required experience
- Associate degree or professional certification within the area of financial services and six (6) years of the required experience
Nice To Haves
- Experience in the State of Florida’s People First system.
- Experience in a correctional setting.
- Advanced experience with Microsoft Suite applications.
Responsibilities
- Directs the institution's budgetary processes, ensuring real-time expenditure tracking, is responsible for accurate projections, budgetary coding, and compliance with financial regulations. Advises executive leadership on budgetary issues and annual budget recommendations.
- Responsible for administering the procurement functions and activities, approving all purchase requisitions for compliance with all agencies' policies, rules, and regulations, correcting budgetary coding, and price verification.
- Manages all the various general services functions located at the institution. Implements new agency initiatives (e.g., cell phone, wireless, and analog communications) and monitors success and completion of initiative.
- Responsible for verifying the disbursement and accounting of all commodities and supplies are recorded correctly. Ensures proper documentation of expenditures on blanket purchase orders to maintain a consistent receipt of commodities/supplies throughout the year.
- Oversees and manages administrative reporting, research, and analysis for the Institution.
- Oversees and manages all Human Resource Programs for the institution that include, but are not limited to, employee and labor relations, recruitment and selection, drug testing, timesheet and payroll processing, new employee orientation, separations, employee benefits, attendance and leave programs (Family and Medical Leave Act (FMLA), Workers Compensation, Donated Sick Leave).
- Provides assistance and guidance in the interpretation and application of policies pertinent to collective bargaining unit employees and issues related to the application of the unit employee contracts and the proper handling of contractual processes, which includes the discipline process, PERC appeal process, grievance process, and step 1 responses. Also supports the Warden as a representative for voting as it relates to F.S. 447.307.
- In the absence of the Human Resource Consultant (HRC), the FOM serves as the point of contact for all HR related matters and is expected to ensure all HR programs for the Institution are administered.
Benefits
- Paid vacation, sick leave, and holidays.
- Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
- Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
- Tuition-Free college courses.
- Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program (Drop), Deferred Compensation.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
