Field Job Site Admin
About The Position
The Site Coordinator performs accounting and administrative tasks for multiple projects. This includes field purchasing, vendor setup, electronic timekeeping, overseeing the site hire-in process, completing hiring and termination forms, weekly cost summaries, internal and customer reporting, weekly progress reports, and assisting with proposal development and estimates as needed. This position requires frequent travel and working for extended periods (up to several months) at construction projects located at power plants and other sites throughout the continental U.S.A. The candidate must be able to adapt to fluctuating work schedules.
Requirements
- Strong decision making and problem-solving skills are required.
- Capable of multi-tasking, highly organized, with excellent time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) is required.
- Must be computer literate and be able to communicate effectively by both written and oral means.
- Willing to travel to support project administration activities.
- 2 years in construction administration or support role.
- Proficiency with InEight.
- Proficiency with PowerBI.
Responsibilities
- Sets up and manages site purchasing for various job items including rental tools and equipment.
- Maintains an organized purchase order log and rental equipment log on each project.
- Stores appropriate project documents within SharePoint for all commercial items.
- Reviews vendor invoices on assigned projects for accuracy before providing instructions for processing.
- Enters employees time for various projects into timekeeping system daily and makes any necessary reconciliations.
- Completes all necessary internal project tracking and external customer reporting.
- Coordinates the hire-in process and prepares all relevant hire-in paperwork including company specific forms, federal, state, and municipal required documentation.
- Maintains confidential employee files during the project and submits to human resources following project completion.
- Provides employees with proper forms to make any payroll changes and submits completed paperwork to the payroll department.
- Maintains effective line of communication with both site team and corporate office for duration of a project.
- Provides administrative support to local office and shop personnel including expense reports, and other office support tasks.
- Works with vendors and accounting team to collect final invoices and true up Purchase Orders to close out projects.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
101-250 employees
